2026/01/07 Council Agenda Packet

1 PM Scope_Contract Extension City of Everett WFP and Transmission and Distribution eOM SharePoint Scope of Services City of Everett – WFP and Transmission and Distribution eOM SharePoint Project Understanding The City of Everett (City) has identified the need to develop an electronic Operations and Maintenance (eOM) SharePoint site for the Water Filtration Plant (WFP) and the Transmission and Distribution (T&D) system. In 2024, the City engaged Brown and Caldwell (BC) to design and implement these eOM sites. This scope of work includes continued project management efforts and budget allocation to finalize the development of these sites. Scope of Work Summary and Work Breakdown Structure The scope of work for the Project includes 1 Tasks, which are identified in the following table. WFP and T&D eOM SharePoint Phase No. Phase Name Task No. Task Name Phase 100 Project Management 101 Additional Project Management Scope Task Descriptions The task description below includes an objective statement, activities/approach, task assumptions, meetings, and work products including which service or item will be provided by BC and Everett staff to complete the task. Phase 100 – Project Management Phase 100 encompasses the management and oversight of all project activities. This includes managing the project scope, schedule, budget, and the preparation of monthly progress reports and invoices. Activities/Approach: This phase includes the following activities: • Team Oversight: Supervise project staff and manage team budget and schedule. • Monthly Reporting: Prepare monthly project status reports detailing budget status, progress updates, and activities completed, accompanied by a monthly invoice. City Responsibilities • Review monthly status reports and supporting documentation for invoice and payment approval. Task Assumptions • PM coordination calls will be conducted as part of AM Program – Phase 1 scope of work. Work Products • Monthly progress reports and invoices