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City of Everett 00 21 13 - 10 00 21 13 - 10 INSTRUCTIONS TO BIDDERS d. A member of a joint venture or partnership and the joint venture or partnership submit Proposals for the same project (in such an instance, both Bids may be rejected); or e. If Bid Form entries are not made in ink. 1-02.14 Disqualification of Bidders A Bidder will be deemed not responsible if the Bidder does not meet the mandatory bidder responsibility criteria in RCW 39.04.350(1), as amended, and noted in 1-02.1(1). The City will verify that the Bidder meets the mandatory bidder responsibility criteria in RCW 39.04.350(1). To assess bidder responsibility, the City reserves the right to request documentation as needed from the Bidder and third parties concerning the Bidder’s compliance with the mandatory bidder responsibility criteria. If the City determines the Bidder does not meet the mandatory bidder responsibility criteria in RCW 39.04.350(1) and is therefore not a responsible Bidder, the City shall notify the Bidder in writing, with the reasons for its determination. If the Bidder disagrees with this determination, it may appeal the determination within two business days of the City’s determination by presenting its appeal and any additional information to the City. The City will consider the appeal and any additional information before issuing its final determination. If the final determination affirms that the Bidder is not responsible, the City will not execute a contract with any other Bidder until at least two business days after the Bidder determined to be not responsible has received the City’s final determination. A Bidder will be deemed not responsible if the Bidder does not meet supplemental responsibility criteria, all as set forth herein and in SECTION 00 2213, SUPPLEMENTAL INSTRUCTIONS TO BIDDERS. 1-02.15 Pre-Award Information Before awarding any contract, the City may require one or more of these items or actions of the apparent lowest responsible Bidder: 1. A complete statement of the origin, composition, and manufacture of any or all materials to be used, 2. Samples of these materials for quality and fitness tests, 3. A progress schedule, in a form the City requires, showing the order of and time required for the various phases of the Work, 4. A breakdown of costs assigned to any bid item, 5. Attendance at a conference with the Engineer or representatives of the Engineer, 6. Obtain, and furnish a copy of, a business license to do business in the City of Everett. 7. A copy of State of Washington Contractor’s Registration, or 8. Any other information or action taken that is deemed necessary to ensure that the Bidder is the lowest responsible bidder. After Bid opening, but prior to award, the apparent successful Bidder shall, if requested by the City, attend a pre-award conference to respond to questions by the City regarding evaluation of Bids. The City will emphasize items such as insurance and bonding that will assist in prompt issuance of the Notice to Proceed. By conducting a pre-award conference, the City has not thereby waived its right to make determinations regarding responsiveness and responsibility of the Bidder.