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City of Everett 00 21 13 - 12 00 21 13 - 12 INSTRUCTIONS TO BIDDERS 1-03.3 Execution of Contract Within 3 calendar days of receiving Notice of Award (not including Saturdays, Sundays and Holidays), the successful Bidder shall provide to the City the information necessary to execute the Contract electronically. This information shall include contact information, including the full name, title, email address, and phone number, for the authorized signer of the Bidder. Successful Bidder has 14 calendar days after receiving the Notice of Award to complete the following: • Execute the Contract upon receipt from the City’s AdobeSign System. • Submit to the City two original paper payment bonds and two original paper performance bonds submitted on forms contained in Contract Documents and fully executed, with proper power of attorney document(s). • Submit to the City in pdf format certificate of insurance and additional insured endorsements in accordance with the Contract Documents. Until the City executes a Contract, no Bid shall bind the City nor shall any Work begin within the project limits or within City-furnished sites. The Bidder shall bear all risks for any Work begun outside such areas and for any materials ordered before the Contract is executed by the City. If the Bidder experiences circumstances beyond its control that prevents return of the Contract, bonds, and insurance documents within 14-calendar days after receiving Notice of Award, the City may grant more time, provided the City deems the circumstances warrant it. A Contract shall not be formed until the Contract is signed by the Mayor. 1-03.4 Contract Bonds The Contractor shall provide a separate payment bond and performance bond, each in the amount of 100 percent of the Contract Sum and each in the form contained in the Contract Documents. The bonds must be accompanied by a fully executed and original power of attorney for the officer executing on behalf of the surety. 1-03.5 Failure to Execute Contract Failure to return the proof of insurance and the bonds with the signed Contract as required in these Instructions, or failure or refusal to sign the Contract, or failure to register as a contractor in the state of Washington shall result in forfeiture of the bid bond or deposit of this Bidder. If this should occur, the City may then Award the Contract to the second lowest responsible Bidder or reject all remaining Bids. If the second lowest responsible Bidder fails to return the required documents as stated above within the time provided after Award, the Contract may then be Awarded successively in a like manner to the remaining lowest responsible Bidders until the above requirements are met or the remaining Bid are rejected. In addition, failure to have or obtain a City of Everett business license prior to executing the Contract, unless immediately cured by Bidder after notice from the City, shall result in forfeiture of the proposal bond or deposit of this Bidder. 1-03.6 Return of Bid Deposit When Bids have been examined and corrected as necessary, proposal bonds and deposits accompanying Bids ineligible for further consideration will be returned. All other proposal bonds and deposits will be held until the Contract has been properly executed. When the Contract has been properly executed, all remaining deposits or bonds, except those subject to forfeiture, will be returned.