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Page 1 of 3 Revised 1/5/2022 <br /> <br /> <br />PROCUREMENT <br />SOLE SOURCE JUSTIFICATION <br />Purchases $10,000 & Above <br />When filling out a sole source, use this document as a guide to answer each section. <br /> <br />A sole source is defined as: <br />A purchase that is clearly and legitimately limited to a single source or supply. <br />A. If there is a way to draft the specifications so that more than one respondent will reply, it is not a sole source. <br />B. The use of sole source purchases shall be limited only to specific instances which are totally justified to satisfy <br />compatibility or technical performance needs. <br />All sole source purchases shall follow the City of Everett Standard Procurement Policy & Federal Emergency Contracting <br />Section 9.4. <br />I REQUEST THAT THE REFERENCED PURCHASE BE DECLARED A SOLE SOURCE PURCHASE. <br />Proposed supplier name and address: ESRI, 380 New York St, <br />Redlands, CA 92373-8100 <br />Estimated cost of goods or services: <br />$297,719.10 <br />Purchase Requisition #: RQ 37160 <br /> <br />Cayenta Supplier # 27536 <br />Or attach Supplier’s W-9 Form <br />This is a sole source purchase because (Check all that apply): <br /> Licensed or patented – supplier has a license or patent that makes them the sole provider. <br /> One-of-a-kind – there is no competitive alternatives available on the market. <br /> Sole Distributor – Supplier is the sole distributor for the region or municipality <br /> Compatibility – must match existing brand or equipment for compatibility. <br /> Replacement part – for a specific brand or existing equipment. <br /> Warranty – sole provider of factory authorized warranty service. <br /> Unique design – must meet physical design or quality standards. <br /> Public Utility Services – Necessary adjustment of utility facilities <br /> Other - ___________________________________________________________________________ <br />• If the justification for sole source is “Standardization” then additional supporting documentation must be provided. <br />See Brand Name or Standardization Justification Form. <br />• Procurements of items which the City has established a standard of designating a brand name or manufacturer or by <br />pre-approving via testing shall be competitively bid if there is more than one supplier for the item. <br />Describe the proposed goods or <br />services. <br />A three-year enterprise agreement (EA) for Geographic Information System (GIS) <br />software from Environmental Systems Research Institute, Inc. (ESRI) is used <br />across the city's departments. The EA provides the city with software licenses, <br />upgrades, maintenance, and technical support for the GIS software application. <br /> <br />The GIS Software supports mapping activities by allowing the city to copy and <br />deploy products citywide. <br />What are the specific necessary <br />features that this supplier provides <br />that are not available from other <br />suppliers? <br />An Enterprise Agreement is required for the city to utilize the ESRI GIS database, <br />mapping products, mobile GIS viewers (Gosync), asset management system <br />(Cityworks), and public interactive map site (MapEverett) <br />Software licenses, upgrades, and technical support are only provided directly by <br />the manufacturer, ESRI, through the Enterprise Agreement.