2026/03/04 Council Agenda Packet

City Council Agenda Item Cover Sheet Project title: Award Invitation for Bid #2025-092 Vehicle Upfit and Service Bodies and Authorize the Mayor to Sign the Service Agreement with Allied Body Works, Inc. Council Bill # interoffice use Project: Vehicle Upfit and Service Bodies Partner/Supplier: Allied Body Works, Inc. Location: Preceding action: 12/10/25 Authorize Release of Invitation for Bid #2025-092 Vehicle Upfit and Service Bodies Fund: 501 Agenda dates requested: Briefing Proposed action Consent 2/25/26 Action Ordinance Public hearing Yes X No Budget amendment: Yes X No PowerPoint presentation: Yes X No Attachments: Bid Tabulation and Service Agreement Department(s) involved: Procurement & Motor Vehicle Division Contact person: Theresa Bauccio-Teschlog Phone number: (425) 257-8901 Email: tbauccio@everettwa.gov Initialed by: MEB Department head Administration Council President Fiscal summary statement: The award amount for the vehicle upfit and service body installation services is approximately $2,000,000 annually, including sales tax. The Services Agreement authorizes city staff to request equipment to be installed on city-owned vehicles as needed. Project summary statement: Bids were requested from vehicle equipment and fabrication companies to provide equipment for building and installing custom service bodies and miscellaneous auxiliary equipment on City-owned vehicles and truck chassis. Annually, the City of Everett purchases several incomplete truck and van chassis, pickup trucks, and empty but complete cargo vans, destined to be converted into service vehicles. These vehicles require upfitting into useful vehicles before they can be used for daily operations. Due to the critical nature of providing City services, certain department vehicles may be prioritized. The Invitation for Bid was released on December 11, 2025. It was advertised in the Everett Herald. Additionally, ten (10) companies were directly notified about the opportunity. On January 20, 2026, four bids were received. Staff requests an award to Allied Body Works, Inc. Recommendation (exact action requested of Council): Award Invitation for Bid #2025-092 Vehicle Upfit and Service Bodies and authorize the mayor to sign the Services Agreement as substantially provided with Allied Body Works, Inc., not to exceed $2,000,000 per year, including Washington state tax.