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Exhibit B - 4 <br /> <br />2. Cost Principles: The Subrecipient shall administer its Project in conformance with 2 CFR 200 <br />Uniform Administrative Requirements as applicable. These principles shall be applied for all <br />costs incurred whether charged on a direct or indirect basis. <br /> <br />B. Documentation and Record-Keeping <br /> <br />1. Records to be Maintained: The Subrecipient shall maintain all records required by the <br />Federal regulations specified in 24 CFR Part 570.506, that are pertinent to the activities to be <br />funded under this Agreement. Such records shall include but not be limited to: <br /> <br />a. Records providing a full description of each activity undertaken; <br />b. Records demonstrating that each activity undertaken meets the National Objective and <br />subcategory of the CDBG program listed in the Basic Provisions; <br />c. Records required to determine the eligibility of activities; <br />d. Records required to document the acquisition, improvement, use or disposition of real <br />property acquired or improved with CDBG assistance; <br />e. Records documenting compliance with the fair housing and equal opportunity <br />components of the CDBG program; <br />f. Financial records as required by 24 CFR Part 570.502, and 2 CFR 200 Uniform <br />Administrative Requirements; and <br />g. Other records necessary to document compliance with Subpart K of 24 CFR 570. <br /> <br />2. Retention: The Subrecipient shall retain all financial records, supporting documents, <br />statistical records, and all other records pertinent to the Agreement for a period of seven <br />(7) years. The retention period begins on the date of the submission of the City’s annual <br />performance and evaluation report to HUD in which the activities assisted under the <br />Agreement are reported on for the final time. Notwithstanding the above, if there is <br />litigation, claims, audits, negotiations or other actions that involve any of the records cited <br />and that have started before the expiration of the seven-year period, then such records <br />must be retained until completion of the actions and resolution of all issues, or the <br />expiration of the seven-year period, whichever occurs later. <br /> <br />3. Client Data: The Subrecipient shall maintain client data demonstrating client eligibility for <br />services provided. Such data shall include, but not be limited to, client name, address, <br />income level or other basis for determining eligibility, and description of service provided. <br />Such information shall be made available to City monitors or its designees for review upon <br />request. <br /> <br />4. Disclosure: The Subrecipient understands that client information collected under this <br />Agreement is private and the use or disclosure of such information, when not directly <br />connected with the administration of the City's or Subrecipient's responsibilities with respect <br />to services provided under this Agreement, is prohibited unless written consent is obtained <br />from such person receiving service and, in the case of a minor, that of a responsible <br />parent/guardian, or unless required by law.