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3 <br /> <br />transferred without the prior written consent of the City of Everett Community Development <br />Manager. <br />VI. Grant Management Software <br /> A. The City has contracted with a third party, Euna Grants, for online grant <br />management. Euna Grants is the formal portal for primary submission of grant materials to the <br />City. The City agrees to maintain appropriate licensing and software during the Project Period <br />for ongoing use of grant management with Euna Grants. <br /> B. Grantee agrees to maintain an active user registration for the Grantee award portal <br />and take all other actions necessary for Grantee to implement this Contract and the Project <br />with Euna Grants. If Grantee does not comply with this for any reason, the City may refuse to <br />pay Pay Requests until Grantee is in full compliance. All items for reimbursement, including but <br />not limited to Expense Reporting and Pay Requests with supporting backup documentation, <br />must be submitted through Euna Grants. The Grantee is responsible for identifying an <br />Organizational Admin who is responsible for adding additional users to the Grantee account in <br />Euna Grants as needed. The City reserves the right to collect proof of authority for Grantee staff <br />who submit Pay Requests, budget amendments, and other fiduciary tasks related to the use of <br />the Grantee award in Euna Grants. <br /> C. The City cannot access Grantee accounts in Euna Grants and is not responsible for <br />Grantee user portal roles and/or registration. If Grantee encounters problems using Euna <br />Grants, Grantee must refer all questions to Euna Grants. The City will not provide service <br />support for Grantee’s Euna Grants use; that is the sole responsibility of Grantee. <br />VII. Public Records Act <br />Grantee acknowledges that the City is subject to the Public Records Act, chapter 42.56 <br />RCW (the “Act”). All records owned, used or retained by the City are public records subject to <br />disclosure unless exempt under the Act, whether or not such records are in the p ossession or <br />control of the City or Grantee. Records subject to the Act may include without limitation all <br />information or other records submitted into Euna Grants by Grantee. Grantee shall cooperate <br />with the City so that the City may comply with all of its obligations under the Act. Within ten <br />(10) days after receipt of notice from the City, Grantee shall deliver to the City copies of (or <br />access to) all records relating to this Contract or relating to the Project that the City determines <br />qualify as the City’s public records under the Act. <br />VIII. Reports, Payment and Disbursements <br />A. Grantee shall fill out and submit to the City, in Euna Grants, requests for <br />reimbursement for the period in which expenses are incurred. <br /> B. Disbursements by the City from this Contract shall be on a reimbursement basis <br />covering actual expenditures by Grantee or obligations of Grantee currently due and owing, but <br />not paid. Disbursements shall be limited to allowable costs and shall be made only upon the <br />occurrence of all the following, in addition to compliance with all other conditions contained in <br />this Contract: