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16 <br /> <br />If there are extenuating circumstances (such as a serious health condition) during the calendar year where the <br />employee has exhausted their accrued leave banks, the HR Director will consider an employee’s request to <br />change their election to personal leave to Option B on a prorated basis. <br /> <br />Option B: Use of Time Off <br />On January 1, suppression employees will earn 132 hours of personal leave for use throughout the calendar <br />year. <br /> <br />Those who are employed as of January each year and have elected to receive personal leave during open <br />enrollment of the year prior, suppression employees will receive 132 hours of personal leave throughout the <br />calendar year. Personal leave is intended to be used in the same manner as vacation and other accrued leave <br />from work; subject to supervisor/manager approval. If the employee is unable to utilize personal leave during <br />the calendar year, it will be cashed out in the last pay period of the year subject to the reporting rules under <br />the Department of Retirement Systems. For employees starting after January 1 of each year and elect to <br />receive personal leave, leave time will be pro-rated as follows: <br /> <br />Month of Hire  Suppression Prorated <br />Personal Leave  <br />January  132  <br />February, March, & <br />April  108  <br />May  96  <br />June  84  <br />July & August  72  <br />September & October  60  <br />November  48  <br /> <br />4. Non-suppression employees will make an annual election of one of the options below. Elections must be <br />submitted to payroll by the membership through open enrollment each year. Employees hired any time from <br />January 2nd through November 30th will have a choice of either Options A or B for the year they are hired. <br />Employees that are hired in the month of December will default to Option A for the year they are hired and <br />will have the options of A or B for subsequent years. The City will provide a written agreement for the <br />member to sign electronically during open enrollment period each year. The options are as follows: <br /> <br />Option A: Cash Out Option <br />Non-suppression personnel will earn holiday pay at a rate of 8 hours per the 11 City holidays (88 hours <br />total). Holiday pay is not to be considered time off work but will be payable on the holiday itself. <br />Additionally, employees who take Option A shall take 9 holidays off (72 hours at 8 hours per holiday) <br />during city-designated holidays and work two city-designated holidays (choice of two holidays to work, <br />selected at the beginning of the year). Non-suppression employees who work a 4/10 schedule shall <br />supplement their time off with accrued leave hours (with the exception of sick leave). This is the default for <br />all employees who do not declare Option B below during open enrollment of the prior year, or within 30 <br />days of being hired. <br /> <br />If the employee separates during the year, they will not be entitled to any paid holidays past the separation <br />date. <br /> <br />New Hires who declare Option A within 30 days of being hired will earn 12 hours of holiday pay for each <br />holiday that follows their date of hire. For newly hired employees who start December1-December 25, the <br />Christmas holiday will be paid in the pay period in which it is earned. The employee may elect to receive <br />personal leave beginning the first of the new year, subject to Option B. <br />