Laserfiche WebLink
December 23, 2025 <br />Carla Nasr, Principal <br />Traffic Data Gathering <br />11410 13TH St SE <br />Lake Stevens, WA 98258-8558 <br />Re: Traffic Data Gathering <br />Safe Harbor Indirect Cost Rate <br />Dear Carla: <br />Washington State has received approval from our local Federal Highway Administration (FHWA) <br />Division to continue administering the “safe harbor” indirect cost rate program on engineering and <br />design related service contracts, as well as for Local Public Agency projects. <br />We have completed our risk assessment for Traffic Data Gathering. We conducted our assessment based <br />on the documentation provided by the firm. The reviewed data included, but was not limited to, a <br />description of the company, basis of accounting, accounting system and the basis of indirect costs. <br />Based on our review, your firm is eligible to use the Safe Harbor rate. You have opted to use the Safe <br />Harbor rate, rather than provide a FAR-compliant rate at this time. <br />We are issuing the Safe Harbor Indirect Cost Rate of 120% of direct labor, and a field rate, where <br />applicable, of 90% of direct labor for Traffic Data Gathering. The Safe Harbor rate is effective on <br />December 23, 2025. <br />Traffic Data Gathering has agreed to improve Internal Controls and timekeeping processes to be able to <br />develop an Indirect Cost Rate Schedule in the future in accordance with the Federal Acquisition <br />Regulations (FAR), Subpart 31. The WSDOT Internal Audit Office has provided guidance and <br />information related to FARs and the AASHTO Audit Guide. You may use the Safe Harbor Rate of <br />120%, or 90% for field office situations, for agreements entered prior to June 30, 2029. For agreements <br />entered after this date, please contact the WSDOT Consultant Services Office (CSO) or our office for <br />guidance. <br />The Safe Harbor Rate will not be subject to audit. Please coordinate with CSO or your Local Programs <br />contact if you have questions about when to apply the Safe Harbor rate to your agreement. <br />If you have any questions, please contact Steve McKerney or me at (360)705-7799. <br />Sincerely, <br />Jarron Elter <br />Agreement Compliance Audit Manager <br />cc: Steve McKerney, Director of Internal Audit <br /> Maryna Ya <br />File