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City of Everett 00 7200 - 57 <br />2026 WPCF Biosolids Removal & Disposal UT 3752-30 <br /> <br /> <br /> <br />00 7200 - 57 GENERAL CONDITIONS <br />17. AUDITS <br />17.1 GENERAL <br />The Contractor’s records relating to this Project, including, but not limited to, wage, payroll, and cost <br />records, shall be open to inspection or audit by representatives of the Owner during the Project and for a <br />period of not less than six years after the date of Final Acceptance of the Contract. The Contractor shall <br />retain these records for that period. The Contractor shall also guarantee that Project records of <br />Subcontractors, Suppliers, and lower tier Subcontractors, including, but not limited to, the wage, payroll, <br />and cost records, shall be retained and open to similar inspection or audit for the same period of time. <br />The audit may be performed by employees or representatives of the Owner or by an auditor chosen by the <br />Owner. The Contractor, Subcontractors, or lower tier Subcontractors shall provide adequate facilities, <br />reasonably acceptable to auditor, for the audit during normal business hours. The Contractor, <br />Subcontractors, or lower tier Subcontractors shall make a good faith effort to cooperate with the auditors. <br />If an audit is to be commenced more than sixty (60) days after the Final Acceptance date of the Contract, <br />the Contractor will be given twenty (20) days’ notice of the time when the audit is to begin. If any <br />litigation, claim, or audit arising out of, in connection with, or related to this Contract is initiated, the <br />Project records shall be retained until the later of (a) completion of litigation, claim, or audit or (b) six <br />years after the date of Final Acceptance. <br />17.2 CLAIMS <br />All Contract Claims filed against the Owner shall be subject to audit at any time following the filing of <br />the Contract Claim. Failure of the Contractor, Subcontractors, or lower tier Subcontractors to maintain <br />and retain sufficient records to allow the auditors to verify all or a portion of the Contract Claim or to <br />permit the auditor access to the books and records of the Contractor, Subcontractors, or lower tier <br />Subcontractors shall constitute a waiver of a Contract Claim and shall bar any recovery thereunder. <br />17.3 REQUIRED DOCUMENTATION FOR AUDITS <br />As a minimum, the auditors shall have available to them the following documents: <br />Daily time sheets and supervisor’s daily reports. <br />Collective Bargaining Agreements. <br />Insurance, welfare, and benefit records. <br />Payroll registers. <br />Earnings records. <br />Payroll tax forms. <br />Material invoices and requisitions. <br />Material cost distribution worksheet. <br />Equipment records (list of company equipment, rates, etc.) <br />Vendors’, rental agencies’, Subcontractors’ and lower tier Subcontractors’ invoices. <br />Contracts between the Contractor and each of its Subcontractors, and all lower tier Subcontractor <br />contracts and Supplier contracts. <br />Subcontractors’ and lower tier Subcontractors’ payment certificates. <br />Canceled checks (payroll and vendors). <br />Job cost reports, including monthly totals. <br />Job payroll ledger.