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FY270086 CITY OF EVERETT Page 4 of 17 <br />J. OPD’s fiscal year runs from July 1, 2026 to June 30, 2027. Recipient must submit invoices for costs incurred <br />during the performance period by July 15, 2027, or expenses may not be reimbursed. OPD makes no <br />guarantee of reimbursement for eligible expenses invoiced after July 15, 2027. <br />6. AUTHORIZED REIMBURSABLE EXPENSES <br />Recipient is authorized to seek reimbursement up to the maximum amount set forth in Section 4 Maximum <br />Reimbursement Amount, for the following costs, subject to the provisions in Section 7 Duplication of Billed Costs <br />and Section 8 Disallowed Costs. <br />A. Compensation for attorney Representation on Qualifying Cases. <br />B. Compensation for attorney Consultation on Qualifying Cases. <br />C. Support staff time devoted to assisting and supporting attorney Representation and Consultation on <br />Qualifying Cases. <br />D. Investigation costs associated with Qualifying Cases. <br />E. Expert services where the scope of the expert’s expertise is related to a Qualifying Charge. <br />F. Interpreter costs (out-of-court) on Qualifying Cases. <br />G. Pre-approved training events for attorneys and defender professional staff. <br />H. Compensation for attorney Representation on an appeal undertaken according to the Rules for Appeal of <br />Decisions of Courts of Limited Jurisdiction (RALJ) where the RALJ appeal contains an issue for review arising <br />from a Qualifying Charge. <br />I. Other indirect costs necessary to providing representation or consultation if pre-approved by OPD. <br />7. DUPLICATION OF BILLED COSTS <br />Recipient shall not bill OPD for services performed under this Contract, and OPD shall not pay Recipient, if Recipient <br />is entitled to payment or has been or will be paid by any other source, including <br />grants, for that service. <br />8. DISALLOWED COSTS <br />Recipient is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its <br />contractors or subcontractors. <br />9. ADDITIONAL DEFINITIONS <br />A. “Alternatives to Prosecution” means an opportunity to depart from the traditional criminal case process of <br />charge to plea or trial. Examples include, but are not limited to, stipulated continuances, deferrals, Specialty <br />or Therapeutic courts, Pre-file Diversion programs, or Pre-trial Diversion programs. <br />B. “Consultation” means consultation for a client prior to assignment of counsel at first appearance or <br />arraignment. Consultation also means advising a Client on Pre-File or Pre-Trial Diversion options. <br />Consultation also means advising a client during the pendency of pre-trial Diversion. <br />C. “Client” means an indigent individual facing a pending charge or charged with a Qualifying Charge in a court <br />of limited jurisdiction. <br />D. “Pre-File Diversion” means an opportunity for a client to depart from the criminal legal system, initiated by <br />either law enforcement or the prosecutor, that takes place before charges are filed against the Client. Pre-