KLB Construction 6/22/2016 - Laserfiche WebLink

CITY OF EVERETT SPECIAL PROVISIONS retained until the later of (a) completion of litigation, claim, or audit orb six years after the date of Final Acceptance. 1-09.12(2) Claims All Contract Claims filed against the City shall be subject to audit at any time following ' the filing of the Contract Claim. Failure of the Contractor, Subcontractors, or lower tier subcontractors to maintain and retain sufficient records to allow the auditors to verify all or a portion of the Contract Claim or to permit the auditor access to the books and ' records of the Contractor, Subcontractors, or lower tier subcontractors shall constitute a waiver of a Contract Claim and shall bar recovery in connection with the Contract. 1-09.12(3) Required Documents for Audits ' An audit may be performed by employees of the City or a representative of the City. The Contractor and its Subcontractors shall provide adequate facilities acceptable to the City for the audit during normal business hours. The Contractor and all ' Subcontractors shall cooperate with the City's auditors. As a minimum, the auditors shall have available to them the following documents: 1. Daily time sheets and supervisor's daily reports. 2. Collective Bargaining Agreements. 3. Insurance, welfare, and benefit records. 4. Payroll registers. ' 5. Earnings records. 6. Payroll tax forms. ' 7. Material invoices and requisitions. 8. Material cost distribution worksheet. 9. Equipment records (list of company equipment, rates, etc.) ' 10.Vendors', rental agencies', Subcontractors' and lower tier subcontractors' invoices. 11. Contracts between the Contractor and each of its Subcontractors, and all ' lower tier subcontractor contracts and supplier contracts. 12. Subcontractors' and lower tier subcontractors' payment certificates. ' 13. Canceled checks, including payroll and vendors. 14. Job cost reports, including monthly totals. 15. Job payroll ledger. ' 16. General ledger. 17. Cash disbursements journal. 18. Financial statements for all years reflecting the operations on this Contract. In addition, the City may require, if it deems appropriate, additional financial statements for 3 years preceding execution of the Contract and 3 years following Final Acceptance of the Contract. 19. Depreciation records on all company equipment whether these records are maintained by the company involved, its accountant, or others. 20. If a source other than depreciation records is used to develop costs for the Contractor's internal purposes in establishing the actual cost of owning and SEWER SYSTEM REPLACEMENT AND CAPACITY IMPROVEMENTS SEWER "M" PHASE II WO No.- UP3470-10 Division 1 -GENERAL REQUIREMENTS April 2016 SP-149 i