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CITY OF EVERETT PUBLIC WORKS DOCUMENT 00 72 13 ' <br /> SPECIAL PROVISIONS GENERAL CONDITIONS <br /> 4. If an audit is to be commenced more than sixty (60) days after the Final Acceptance date of <br /> the Contract, the Contractor will be given twenty (20) days' notice of the time when the <br /> audit is to begin. <br /> 5. If any litigation, claim, or audit arising out of, in connection with,or related to this Contract <br /> is initiated,the Project records shall be retained until the later of(a)completion of litigation, <br /> claim,or audit or(b) six years after the date of Final Acceptance. <br /> 17.2 Claims , <br /> A. All Contract Claims filed against the Owner shall be subject to audit at any time following the <br /> filing of the Contract Claim. <br /> B. Failure of the Contractor, Subcontractors, or lower tier Subcontractors to maintain and retain <br /> sufficient records to allow the auditors to verify all or a portion of the Contract Claim or to permit <br /> the auditor access to the books and records of the Contractor, Subcontractors, or lower tier <br /> Subcontractors shall constitute a waiver of a Contract Claim and shall bar any recovery <br /> thereunder. <br /> 17.3 Required Documentation for Audits <br /> A. As a minimum,the auditors shall have available to them the following documents: <br /> 1. Daily time sheets and supervisor's daily reports. <br /> 2. Collective Bargaining Agreements. <br /> 3. Insurance,welfare,and benefit records. <br /> 4. Payroll registers. <br /> 5. Earnings records. ' <br /> 6. Payroll tax forms. <br /> 7. Material invoices and requisitions. <br /> 8. Material cost distribution worksheet. <br /> 9. Equipment records(list of company equipment,rates,etc.) <br /> 10. Vendors',rental agencies', Subcontractors' and lower tier Subcontractors' invoices. <br /> 11. Contracts between the Contractor and each of its Subcontractors, and all lower tier <br /> Subcontractor contracts and Supplier contracts. <br /> 12. Subcontractors' and lower tier Subcontractors' payment certificates. <br /> 13. Canceled checks(payroll and vendors). <br /> 14. Job cost reports, including monthly totals. <br /> 15. Job payroll ledger. <br /> 16. General ledger. <br /> 17. Cash disbursements journal. <br /> 18. Financial statements for all years reflecting the operations on this Contract. In addition, the <br /> Owner may require, if it deems appropriate, additional financial statements for 3 years <br /> preceding execution of the Contract and 3 years following Final Acceptance of the Contract. <br /> PSO6 REROUTE 007213 - 70 <br /> WO NO.—UP3583 MAY 2016 <br /> 1 <br />