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B. Employees requesting shared leave donations must submit a written request <br /> to the Human Resources Director for approval. The employee will also be <br /> required to submit written documentation of the income he or she receives <br /> from the military. In cases where advance notice is not possible, a written <br /> request must be made as soon as practicable. In such emergencies, the <br /> employee's department director may make the request in place of the <br /> employee. <br /> C. The employee has exhausted or will shortly exhaust his or her available paid <br /> time off banks. Paid time off banks include military leave, vacation, floating <br /> holiday and compensatory time banks. <br /> D. An eligible employee may receive donations to supplement his/her military <br /> pay for a total not to exceed 100% of the employee's City pay up to a period <br /> not to exceed six months in duration. The employee must turn over military <br /> paycheck stubs to the City so the City can determine the correct <br /> supplemental pay and donated leave amounts. <br /> E. While an employee is using shared leave, the City will continue to pay its <br /> portion of the employee and family health insurance benefits, and the <br /> employee will pay his or her portion. Continuation of optional benefit <br /> deductions is at the discretion of the employee receiving active military duty <br /> shared leave. <br /> F. Employees will not accrue vacation, sick leave or other leave benefits while <br /> receiving shared leave. <br /> G. Employees using shared leave are not entitled to receive State of Washington <br /> retirement service credit during the period they are using shared leave hours. <br /> Section 4. Donations <br /> Vacation leave shall be transferred on a hour-for-hour basis. The minimum allowable <br /> transfer of vacation leave shall be in four (4) hour increments. Donated hours that are <br /> not used shall be returned to the donors. <br /> Section 5. Administration <br /> The Human Resources Department will administer the program. The Budget Director <br /> will be responsible for determining the appropriate fund transfers and budget <br /> amendments as needed for City Council action. <br /> Section 6. Severability <br /> The City Council hereby declares that should any section, paragraph, sentence, clause <br /> or phrase of this ordinance be declared invalid for any reason, it is the intent of the City <br /> Council that it would have passed all portions of this ordinance independent of the <br /> elimination here from of any such portion as may be declared invalid. <br />