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1 <br /> CITY OF EVERETT SPECIAL PROVISIONS <br /> Install: Placing, erecting, or constructing complete in place items, Equipment, or <br /> material. <br /> May: Conduct that is permitted, but not required. <br /> Notice: A signed, written communication by the Contractor to the City as described I <br /> in 1-04.5 NOTICE BY CONTRACTOR of these Special Provisions. <br /> Notice of Award: The written notice from the City of Everett to the successful Bidder <br /> signifying the City's acceptance of the Bid. <br /> Notice to Proceed: The written Notice from the City or City's Representative to the <br /> Contractor authorizing and directing the Contractor to proceed with the Work and <br /> establishing the date on which the Contract Time begins. Multiple and partial Notices <br /> to Proceed may be issued on a single Project. <br /> Over absorbed Overhead: Over recovery of fixed indirect costs that occurs when a <br /> Contractor performs more overall Work than it otherwise would have performed. <br /> Overhead <br /> In general, Overhead for the purpose of calculating additional compensation under this <br /> section of the Contract shall include only those costs that are expended for the <br /> administration of the business as a whole. Such costs usually accrue or are incurred <br /> due to the passage of time, or cannot be traced to a particular project or contract, or <br /> both. <br /> Examples of possible Overhead costs include, but are not limited to, General and <br /> Administrative salaries and benefits, rent, general company insurance, exclusive of <br /> insurance on owned equipment that is directly job costed, depreciation on office <br /> facilities, utilities, maintenance, office supplies, general company accounting and legal <br /> fees, exclusive of amounts expended directly on any specific project, personal property <br /> taxes, general company business licenses. dues and subscriptions. <br /> The following costs and expenses are excluded from the definition and calculation of <br /> Overhead. Overhead costs that vary substantially with the volume of Work performed, <br /> as measured by billings, shall not be included in Overhead for the purpose of <br /> determining additional compensation for Extended or Unabsorbed Home Office <br /> Overhead, or both. <br /> Examples of costs that are not included in Overhead include: travel and business <br /> meetings, telephones, professional fees expended for the benefit of a specific project, <br /> union welfare benefits. payroll taxes and equipment rental. <br /> If related party transactions are included in a Contractor's Overhead, they must be <br /> explicitly identified as related party transactions and must not exceed amounts that <br /> would be incurred in an arms-length transaction for the provision of the same or similar <br /> goods and services. If such transactions exist and the amounts paid by the Contractor <br /> and included in Overhead are in excess of that which would normally be expended in <br /> an arms-length transaction, an adjustment, in the form of a reduction in the amount for <br /> calculation purposes, must be included in any calculation in determining the amount of <br /> Allocable Overhead. <br /> Overhead shall not include any cost directly attributable to a particular project. If a cost <br /> can be traced to a particular contract, the Contractor may not classify the cost as <br /> Overhead. <br /> Indirect or home office costs that vary substantially with the amount of Work performed <br /> shall not be included in the group of costs comprising Overhead. <br /> Water Main Replacement"Q" Division 1 —GENERAL CONDITIONS July 8, 2016 <br /> -Broadway <br /> WO No.—UP3612 SP-38 <br /> I <br />