Ordinance 3262-12 - Laserfiche WebLink

PURCHASING GUIDELINES heavy duty meter covers Tax I $1,840.90 Total $25,143.40 The total accumulated cost of these items used in conjunction with each other should be handled as a purchase costing between $10,000 and $99,999, even if a smaller quantity is later purchased. 2.3.7 — Multiphase Programs If the total, overall objective of any specific program over a calendar year's time is to be completed in phases, the total accumulated cost for all phases will be considered when determining which threshold applies. Example: A golf course is fertilized three times a year, and the material cost for each fertilization is $9,000 (including tax and freight). The three-phase program then has a total material cost of$27,000, and should be handled as a purchase costing between $10,000 and $99,999. Delivery times may be established for each phase. 2.3.8 — Multi-Department Requirements To the extent practical, the requirements of separate departments and divisions for the same goods or services will be considered together when determining which threshold applies. Example: All City departments require miscellaneous paper products such as toilet paper, hand towels, garbage can liners, etc. Each department should provide an estimate of its needs to Purchasing so that Purchasing can aggregate the requirements to obtain the best price/delivery from vendors. 2.3.9 — Trade-Ins The value of a trade-in will not be included when determining which threshold applies. However, the trade-in price will be considered when determining the lowest responsive and responsible bid. SECTION 3.0 — PUBLIC WORK PROJECTS Public work projects, sometimes referred to as "public improvements," and defined by RCW 39.04.010, generally include qualifying work, construction, alteration, repair, or improvements. Public work projects do not include ordinary maintenance, engineering analysis and architectural design, or other professional services. Page 8 of 25