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PURCHASING GUIDELINES <br /> Following evaluations of proposals by City Staff, and negotiations with the selected <br /> proposer, Purchasing will make an award and issue either a contract or purchase order <br /> to the successful proposer. In general, contracts are used when services are <br /> predominant and a purchase order is issued when goods are predominant. When a <br /> purchase order is used, it will be signed by the Purchasing Manager or a designated <br /> buyer. Contracts must be signed by the Mayor. <br /> Original specifications and the original quotes will be retained in Purchasing's <br /> procurement file for review and audit as required. <br /> SECTION 8.0 — INTERLOCAL COOPERATIVE PURCHASING AGREEMENTS <br /> Pursuant to Chapter 39.34, RCW, the City may enter into an Interlocal Cooperative <br /> Purchasing Agreement ("Interlocal Agreement") with any public agency (the State of <br /> Washington, a political subdivision thereof, another state or a political subdivision of that <br /> state, an agency of the Federal Government, or a Federally Recognized Indian Tribe). <br /> Interlocal Agreements may be utilized to jointly make bid calls, for a joint purchase, or to <br /> purchase equipment, materials, supplies, or services on terms contained in a proposal <br /> or contract offered to another public agency. Where the City utilizes an Interlocal <br /> Agreement, the Agreement must comply with the procurement requirements of both the <br /> City and the other public agency. Firm written quotes shall be obtained in advance to <br /> document pricing and terms of all interlocal purchases. <br /> All Interlocal Agreements must be approved by the City Council and signed by the <br /> Mayor. <br /> Interlocal Agreement purchases may be made without advertising in the City's official <br /> newspaper. <br /> When practical, the City should include language in its solicitations that allows other <br /> public agencies to purchase from the City's bids, quotations, or contracts, provided that <br /> the other agencies allow similar rights and reciprocal privileges to the City. <br /> SECTION 9.0 — UNIFORM EXCEPTIONS <br /> Occasions may arise when competition among potential vendors is not possible for a <br /> particular procurement. These situations may occur: (a) in the event of emergencies <br /> and (b) where a sole source of procurement is available. In these situations, purchases <br /> may be made directly from a vendor with limited competition or without soliciting other <br /> bids or quotes, as the situation requires. <br /> Page 20 of 25 <br />