Ordinance 3262-12 - Laserfiche WebLink

PURCHASING GUIDELINES SECTION 1.0 — GENERAL 1.1 — Purpose This document establishes the City of Everett's (the "City's") policies and procedures for purchasing supplies and materials and for contracting for services. The policies and procedures detailed in this document are mandatory and City staff risk disciplinary action for unauthorized departure from these guidelines. This document does not create any enforceable rights or causes of action in third parties and does not in any way limit the City's ability to procure goods or services in accordance with State laws. 1.2 — Goals The City's contracting and purchasing goals include: • Maintaining the quality and integrity of the City's purchasing system; • Maximizing the purchasing value of City funds; • Providing a uniform Citywide purchasing system to the extent practical and feasible; and ■ Assuring fair and equitable treatment of people who deal with the City's purchasing system. 1.3 — Scope These guidelines apply to public work projects; the procurement of professional and personal services, including architectural and engineering design services; the acquisition of supplies, equipment, and materials; and the acquisition of services through competitive negotiation, including telecommunication and data processing services. These guidelines do not apply to the acquisition, sale, conveyance, license, or lease of real property. If federal or state funding, financial assistance, or grant funding is involved in the proposed acquisition and/or contract, the program management requirements should be obtained from the appropriate agency and all required grant management procedures must be followed. 1.4— Controlling Laws All purchases shall comply with the appropriate and relevant federal, state, and City regulations and policies. If, and to the extent, the appropriate and relevant federal or state laws, regulations, grant requirements, or other requirements then existing vary Page 2 of 25