Resolution 6142 - Laserfiche WebLink

1 B. Equipment—The Requesting Member shall reimburse the Responding 2 Member for the use of equipment during a Period of Assistance, including, but 3 not limited to, reasonable rental rates, all fuel, lubrication, maintenance, 4 transportation, and loading/unloading of loaned equipment. The Requesting 5 Member shall return all equipment to the Responding Member in good 6 working order as soon as is practicable and reasonable under the 7 circumstances. If equipment cannot be returned in good working order, then 8 Requesting Member shall either provide in-kind replacement equipment to 9 Responding Member at no cost to Responding Member or pay to Responding 10 Member the actual replacement cost of the equipment. Reimbursement rates 11 for equipment use will be no less than the Federal Emergency Management 12 Agency's (FEMA) Schedule of Equipment Rates. If a Responding Member 13 uses rates different from those in the FEMA Schedule of Equipment Rates, 14 the Responding Member shall provide such rates orally or in writing to the 15 Requesting Member prior to supplying the equipment. If reimbursement rates 16 are to be different than those in the FEMA Schedule of Equipment rates, 17 Responding Member and Requesting Member shall agree in writing on which 18 rates will be used prior to dispatch of the equipment to the Requesting 19 Member. Requesting Member shall reimburse for equipment not referenced 20 on the FEMA Schedule of Equipment Rates based on actual recovery of 21 costs. If a Responding Member is required to lease equipment while its 22 equipment is being repaired because of damage due to use during a Period of 23 Assistance, Requesting Member shall reimburse Responding Member for 24 such rental costs. 25 26 C. Materials and Supplies —The Requesting Member shall reimburse the 27 Responding Member in kind or at actual replacement cost, plus handling 28 charges, for use of expendable or non-returnable supplies by the Responding 29 Member during a Period of Assistance. The Responding Member shall not 30 charge direct fees or rental charges to the Requesting Member for other 31 supplies and reusable items that are returned to the Responding Member in a 32 clean, damage-free condition. Reusable supplies that are returned to the 33 Responding Member with damage will be treated as expendable supplies for 34 purposes of cost reimbursement. 35 36 D. Payment Period — In order to be reimbursed, the Responding Member shall 37 provide an itemized bill to the Requesting Member no later than ninety (90) 38 days following the end of the Period of Assistance for all expenses incurred 39 by the Responding Member while providing assistance to a Requesting 40 Member under this Agreement. The Responding Member may request 41 additional time to submit the itemized bill, and Requesting Member shall not 42 unreasonably withhold consent to such a request. The Requesting Member 43 shall pay the itemized bill in full on or before the forty-fifth (45th) day following 44 the billing date. The Requesting Member may request additional time to pay Mutual Aid and Assistance Agreement for Washington State WARN 7-12