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3. Client Data: The Subgrantee shall maintain client data demonstrating client eligibility for <br /> services provided. Such data shall include, but not be limited to, client name, address, <br /> income level or other basis for determining eligibility, and description of service provided. <br /> Such information shall be made available to City monitors or its designees for review <br /> upon request. <br /> 4. Disclosure: The Subgrantee understands that client information collected under this <br /> Agreement is private and the use or disclosure of such information, when not directly <br /> connected with the administration of the City's or Subgrantee's responsibilities with <br /> respect to services provided under this Agreement, is prohibited unless written consent is <br /> obtained from such person receiving service and, in the case of a minor, that of a <br /> responsible parent/guardian, or unless required by law. <br /> 5. Property Records: The Subgrantee shall maintain real property inventory records which <br /> clearly identify properties purchased, improved or sold. Properties retained shall continue <br /> to meet eligibility criteria and shall conform with the "changes in use" restrictions specified <br /> in 24 CFR Parts 570.503(b)(8), as applicable. <br /> 6. Close-Outs: The Subgrantee's obligation to the City shall not end until all close-out <br /> requirements are completed, notwithstanding any expiration or termination of this <br /> Agreement. Activities during this close-out period shall include, but are not limited to: <br /> making final payments, disposing of program assets (including the return of all unused <br /> materials, equipment, unspent cash advances, program income balances, and accounts <br /> receivable to the City), and determining the custodianship of records. Not withstanding <br /> the foregoing, the terms of this Agreement shall remain in effect during any period that <br /> the Subgrantee has control over CDBG funds, including program income. <br /> In the event that this Agreement is terminated in whole or part for any reason, the <br /> following provisions shall apply: <br /> a. Upon written request by the Subgrantee, the City shall make or arrange for <br /> payment to the Subgrantee of allowable reimbursable costs not covered by <br /> previous payments. <br /> b. The Subgrantee shall submit within thirty (30) days after the date of expiration of <br /> this Agreement all financial, performance and other reports required by this <br /> Agreement, and in addition, will cooperate in a program audit by the City of Everett <br /> or its designee. <br /> c. In the event a financial audit has not been performed prior to close-out of this <br /> Agreement, the City retains the right to withhold a just and reasonable sum from <br /> the final payment to the Subgrantee after fully considering the recommendation on <br /> disallowed costs resulting from the final audit. <br /> B-5 <br />