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Attachment 5 <br /> PROJECT BUDGET <br /> SUBRECIPIENT: City of Everett Office of Emergency Management <br /> PROJECT TITLE: City of Everett Hazard Mitigation Plan Update <br /> APPROVED BUDGET CATEGORY ESTIMATED COST <br /> Hire a contractor to update the plan (in-kind $1,444.00 <br /> match) <br /> Supplies to support planning effort $6,000.00 <br /> Review and update current plan $18,750.00 <br /> Review and update current plan: staff assistance $1,672.00 <br /> (in-kind match) <br /> Update HIVA $18,750.00 <br /> Update HIVA: Staff assistance (in-kind match) $3,420.00 <br /> Conduct public involvement activities $18,750.00 <br /> Conduct public involvement: staff assistance (in- $5,092.00 <br /> kind match) <br /> Integrate updated plan with other relevant plans $18,750.00 <br /> Integrate update w/other plans: staff assistance $3,116.00 <br /> (in-kind match) <br /> Submit updated plan to State and FEMA for $2,584.00 <br /> review(in-kind match) <br /> Adopt and promulgate updated plan (in-kind $1,672.00 <br /> match) <br /> TOTAL $100,000.00 <br /> Tracking and Reporting Project Costs: Project expenses for which reimbursement is sought <br /> must be tracked and reported by approved budget cost categories, above. Documentation of <br /> expenditures by approved budget cost categories should be made on a separate spreadsheet or <br /> table and included with each A-19. Supporting documentation of all costs shall include, but not <br /> be limited to: tracking of staff time spent on the project through timesheets or other similar <br /> documentation; dated invoices from contractors and subcontractors for work completed; dated <br /> invoices for goods and services purchased; and documentation of in-kind contributions of <br /> personnel, equipment and supplies. <br /> Final Payment: Final payment of any remaining, or withheld, funds will be made upon <br /> submission by the SUBRECIPIENT within 60 days of completion of the project of the final report <br /> and an A-19, Voucher Distribution, and completion of all final inspections by the DEPARTMENT. <br /> Final payment also may be conditioned upon a financial review, if determined necessary by the <br /> DEPARTMENT. Adjustments to the final payment may be made following any audits conducted <br /> by the DEPARTMENT, Washington State Auditor's Office, the United States Inspector General, <br /> or their authorized representatives. <br /> Per Pre-Disaster Mitigation program guidance, no cost overruns will be funded. If costs exceed <br /> the maximum amount of FEMA funding approved, the Applicant shall pay the costs in excess of <br /> the approved budget. <br /> 15PDM Page 25M City of Everett Office of Emergency Management, E17-102 <br />