2016/11/30 Council Agenda Packet

Standard Administrative Provisions Hazard Mitigation Assistance Grants (HMA) FEMA Region 10 HMA Branchupdated July 27, 2015 • The Recipient agrees that all use of funds under this sub-grant award will be in accordance with the Hazard Mitigation Assistance Unified Guidance in effect at the time of the Disaster Declaration,relevant HMGP guidance and policy memos and directives, as well as the HMGP regulations in 44 CFR 206. • The Recipient may be paid in advance using the HITS Payment Management System (PMS)formerly know as SmartLink. The Recipient may advance portions of the approved Federal share to the Subrecipient provided procedures are maintained to minimize the time elapsing between the transfer of funds from the U.S.Treasury and their disbursement to the Subrecipient. Subrecipients must comply with the same payment requirement as the Recipient and must comply with the requirements specified in the Recipient's subaward Agreement. • The Recipient shall follow regulations found in Title 2 Code of Federal Regulations (CFR)Part 200, Uniform Administrative Requirements,Cost Principles, and Audit Requirements for Federal Awards"Super Circular"[which supercedes 44 CFR Part 13, 2 CFR Part 215, and Office of Management and Budget(OMB) Circulars A-21, A-50, A-87,A-89,A-102, A-110,A-122, and A-133 as of December 26, 2014],the FEMA/State/Tribe Agreement in effect for the subject Disaster Declaration. • The Federal Funding Accountability and Transparency Act(FFATA)of 2006(2 CFR Part 170)requires Recipients to report certain information about themselves and their first-tier Subrecipients for each Federal award of$25,000 or more awarded on or after October 1,2010. • The Recipient must obtain prior approval from Region 10 before implementing changes to the approved project Scope of Work(SOW).A change in the SOW must be approved by FEMA in advance regardless of the budget implications.Transfer of funds between total direct cost categories in the approved budget shall receive the prior approval of FEMA when such cumulative transfers among those direct cost categories exceed ten percent of the total budget. Cost overrun requests must be fully documented,the project must remain cost-effective,and funds must be available within the HMGP ceiling for said disaster. • The Recipient must notify their assigned Regional Hazard Mitigation Assistance Specialist(HMA)as soon as significant developments become known,such as delays or adverse conditions,that might raise costs or delay completion,or favorable conditions allowing earlier completion or substantially lower cost(for reallocation of funding). • The Recipient shall submit the Federal Financial Report(FFR,SF-425)to Region 10 Grant Programs Division within 30 days of the end of the first Federal quarter following the Award Letter. The Recipient shall submit quarterly FFRs thereafter until the grant ends. Reports are due on January 30,April 30, July 30, and October 30. A report must be submitted for every quarter of the period of performance, including partial calendar quarters, as well as for periods where no grant activity occurs. Future awards and fund drawdowns may be withheld if these reports are delinquent. 1 158