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EVERETT CITY COUNCIL AGENDA ITEM M COVER SHIEET <br /> PROJECT TITLE: Initialed by: <br /> Bid Award 2003-545 Department Head A.� <br /> Rental Return Vehicles CAA 4,' <br /> Council President <br /> COUNCIL BILL# <br /> Originating Dept. Finance/Purchasing <br /> LOCATION: Contact Person Nancy Woods <br /> Phone Number - —257-8901 <br /> FOR AGENDA OF April 2, 2003 <br /> Preceding Action: Consent Second Reading <br /> Bid Call: 2/26/03 XX Action Third Reading <br /> Bid Opening: 3/11/03 First Reading Public Hearing <br /> Attachments: Department(s) approval (Identify): <br /> Bid Summary MVD,Police, Admin,Parks, Streets <br /> Council approval of this agenda item authorizes a budget revision in the additional amount requested. <br /> Expenditure Required $ 113,200 Account Number(s): <br /> Amount Budgeted $ 113,200 Vehicle Replacement Funds <br /> Additional Required $ - 0 - <br /> SUMMARY STATEMENT: <br /> Invitations to bid for Rental Return Vehicles were mailed to fifty potential bidders, advertised in the <br /> Herald, and posted on our website. Responses were received as shown on the attached bid summary. <br /> Bidders were asked to bid either a mark up or a discount from an indexed price. This bid award will <br /> establish a price structure for a variety of late model vehicles. Vehicles will be selected from the <br /> successful bidders' inventories over the next 90-120 day period and priced according to the indexed price. <br /> Eight vehicles that are due to be replaced on the approved 2003 vehicle replacement plan will be <br /> considered for replacement with rental return vehicles as follows: <br /> Qty Description Dept <br /> 4 Midsize Sedans—6 cyl Police(3),Admin <br /> 1 1/2 Ton Cargo Van—6 or 8 cyl Parks <br /> 2 Small Pickups=extended cab Parks,Utilities <br /> 1 1/2 Ton Pickup—extended cab 4 x 4 Streets <br /> 8 TOTALS <br /> Staff recommends that primary and secondary awards be made in each category so that in the event that <br /> the primary awardee does not have a suitable vehicle in inventory, we can attempt to obtain a suitable <br /> vehicle from the secondary awardee. <br /> RECOMMENDATION(Exact action requested of Council): <br /> Award Bid 2003-545 for Rental Return Vehicles to the lowest responsive bidders as follows: <br /> Primary Award Secondary Award ,. <br /> Midsize Sedans Brien Motors, Inc.,Everett Dwayne Lane's Dodge,Everett r 2 <br /> Vans Enterprise Car Sales, Shoreline Dwyane Lane's Dodge,Everett <br /> Pickups Dwayne Lane's Dodge,Everett Brien Motors, Inc.,Everett <br />