2003/07/30 Council Agenda Packet

' h - EXHIBIT A 1 0 SCOPE OF WORK 1. Work to Be Performed GENERAL DESCRIPTION OF WORK 1. Prepare a space plans,designs,and specifications to relocate parts room supplies and construct a private 10' X 12' office within the parts storage area of the Motor Vehicle Division on 3200 Cedar Street. The office shall include a new window and closet. 2. Research products, select a product, and prepare designs and specifications to install lift for transporting parts to and from the parts room mezzanine. PHASE 1 — DESIGN AND CONTRACT DOCUMENTS 1. Obtain and review all existing record documents(as-builts). 2. Visit the site and field-verify existing conditions as required;measure and provide as-built drawings of the space identified for the work. 3. Meet with the appropriate staff in Facilities and/or MVD and discuss the programming needs, 4. Research various options(including costs)for moving parts vertically(lifts,dumbwaiters, etc.)and present findings and recommendations to staff. 5. Develop a set of preliminary drawings and specifications for relocating parts room supplies, construction of a new office,and installation of a parts room lift. (Include plan,schedules, sections,etc.)for presentation to staff for approval. Include an initial cost estimate for the work. 6. Incorporate staffs preference for moving parts into the drawings. 7. Refine and complete the drawings and specifications into a set of Contract Documents for bidding,permit application,and construction purposes. 8. Contract Documents shall include engineering designs, specifications and other documents (including Architectural, structural, and electrical),as required using AutoCAD and Microsoft Word. One(1)hard copy and one(1)electronic copy will be provided Mechanical design is not required, as it is understood that heating will be accomplished with electric heaters. 9. Complete work as outlined above by August 29, 2003 PHASE 2 — BIDDING AND CONSTRUCTION 1. Assist the Facilities Project Manager in answering bidders' questions during the bid period. 2. Produce any supplemental drawings needed during the bid period. 3. Attend a Pre-Construction Meeting with the Contractor and City staff. 4. Review all Contractor submittals during construction. 5. Visit the site as requested by City staff to observe the progress of the work. 6. Assist City staff in answering the Contractor' questions. 7. Produce supplemental drawings as needed. 8. Complete work as required supporting bid and construction process. All documentation outlined above must be completed by October 27,2003 .5 0 9