2003/08/13 Council Agenda Packet

• 4 Section 2 Scope of Work The Contractor and WSDOT will perform all their designated tasks under this Agreement as described in Exhibit II, Scope of Work. Section 3 Time for Beginning and Completion The work to be performed under this Agreement shall commence July 1,2003, and terminate on June 30,2005, unless terminated sooner as provided herein. Section 4 Reimbursement and Payment WSDOT shall reimburse the Contractor for eligible expenditures not to exceed $46,582 during the first fiscal year of the contract period. The maximum amount of funding for the Contractor was determined using the methodology contained in Exhibit I, Funding Allocation Methodology. WSDOT will reimburse the Contractor only for actual and eligible direct project costs. Payment will be made on a reimbursable basis. Payment is-subject to the submission to and approval by WSDOT of properly prepared invoices accompanied by progress reports and financial summaries. The Contractor shall submit an invoice (state form A-19) or WSDOT approved invoice format to WSDOT in order to receive reimbursement. The Contractor shall submit invoices up to 4 times per fiscal year, or up to eight times during the course of this contract. The Contractor shall submit a final invoice to WSDOT no later than July 15, 2005. Any payment request received after July 15, 2005 or fifteen (15) days of the termination date, whichever is applicable, will not be eligible for reimbursement_ Within thirty (30) days after receiving the invoice and upon approval, WSDOT shall remit to the Contractor a warrant for payment. All invoices and warrants shall be based on and paid on actual work performed and actual costs incurred up to the maximum amount identified in this Agreement. Section 5 Project Records The Contractor agrees to establish and maintain for the project either a separate set of accounts or accounts within the framework of an established accounting system, in order to sufficiently and properly reflect all eligible direct and indirect project costs claimed to have been incurred in the performance of this Agreement. Such accounts are referred to herein collectively as the "Project Account". All costs claimed against the Project Account must be supported by properly executed payrolls, time records, invoices, contracts, and payment vouchers evidencing in proper detail the nature and propriety of the charges. Section 6 Progress Reports The Contractor shall submit to WSDOT progress reports as described in Exhibit II, Scope of Work, so that WSDOT may adequately and accurately assess the progress made by the Contractor and third parties to this Agreement in implementing RCW 70.94.521 et. seq. These reports shall be submitted to WSDOT along with any request for reimbursement submitted pursuant to Section 4, Reimbursement and Payment. Page 2 GCA3666