2003/09/10 Council Agenda Packet

4 J EVERETT CITY COUNCIL AGENDA ITEM COVER SHEET PROJECT TITLE: Initialed by: Bid Award 2003-601 Department Head Food Service Equipment and Small Wares CAA For Conference Center Operations Council President COUNCIL BILL # Originating Dept. Finance/Purchasing LOCATION: Contact Person Nancy Woods Phone Number 257-8901 FOR AGENDA OF September 10, 2003 Preceding Action: Consent Second Reading Bid Call: July 30, 2003 XX Action Third Reading Bid Opening: Aug. 19, 2003 Fitst Reading Public Hearing Attachments: Department(s) approval (Identify): Bid Summary Administration Council approval of this agenda item authorizes a budget revision in the additional amount requested. Expenditure Required $ 99,984.53 Account Number(s): Amount Budgeted $ 110,000 342 505 0000 640 Additional Required $ - 0 - SUMMARY STATEMENT: Invitations to bid for Food Service Equipment and Small Wares were mailed to 27 potential bidders, advertised in the Herald, and posted on our website. Responses were received as shown on the attached bid summary. Since the Public Facilities District also requires similar items to equip the Regional Special Events Center, our requirements were combined with theirs in a joint Invitation to Bid. The City's portion is identified as Conference Center on the bid summary that follows. Group A—Conference Center Total with Tax Smith & Green Co., Kent, WA $16,443.80 $17,890.85 Service America Corp., Spartanburg, SC (Centerplate) $22,160.32 $23,999.63 Group B—Conference Center Smith & Green Co., Kent, WA $91,602.86 $99,663.91 Service America Corp., Spartanburg, SC (Centerplate) $75,802.10 $82,093.67 RECOMMENDATION (Exact action requested of Council): Award Bid 2003-601 for Food Service Equipment and Small Wares to the lowest responsive and responsible bidders at their bid prices including Washington State Sales/Use Tax as follows: Group A Smith & Green Co., Kent, WA $17,890.85 Group B Service America Corp., Spartanburg, SC (Centerplate) $82,093.67