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2 <br /> Engineering documentation and field inspection reports of all construction work <br /> accomplished under this agreement shall be maintained by the RECIPIENT. <br /> 2. All grant/loan records shall be open for audit or inspection by the DEPARTMENT or by <br /> any duly authorized audit representative of the State of Washington for a period of at least three years <br /> after the final grant payment/loan repayment or any dispute resolution hereunder. If any such audits <br /> identify discrepancies in the financial records, the RECIPIENT shall provide clarification and/or make <br /> adjustments accordingly. <br /> 3. All work performed under this agreement and any equipment purchased, shall be made <br /> available to the DEPARTMENT and to any authorized state, federal or local representative for inspection <br /> at any time during the course of this agreement and for at least three years following grant/loan <br /> termination or dispute resolution hereunder. <br /> 4. RECIPIENT shall meet the provisions in OMB Circular A-133 (Audits of States, Local <br /> Governments & Non Profit Organizations), including the compliance Supplement to OMB Circular A-133, <br /> if the RECIPIENT expends $300,000 or more in a year in Federal funds. The $300,000 threshold for <br /> each year is a cumulative total of all federal funding from all sources. The RECIPIENT must forward a <br /> copy of the audit along with the RECIPIENT'S response and the final corrective action plan to the <br /> DEPARTMENT within ninety (90) days of the date of the audit report. <br /> I. PERFORMANCE REPORTING <br /> The RECIPIENT shall submit progress reports to the DEPARTMENT with each payment request <br /> or such other schedule as set forth in the Special Conditions. The RECIPIENT shall also report in writing <br /> to the DEPARTMENT any problems, delays or adverse conditions which will materially affect their ability <br /> to meet project objectives or time schedules. This disclosure shall be accompanied by a statement of the <br /> action taken or proposed and any assistance needed from the DEPARTMENT to resolve the situation. <br /> Payments may be withheld if required progress reports are not submitted. <br /> Quarterly reports shall cover the periods January 1 through March 31, April 1 through June 30, <br /> July 1 through September 30, and October 1 through December 31. Reports shall be due within twenty <br /> (20) days following the end of the quarter being reported. <br /> J. COMPENSATION <br /> 1. Method of compensation. Payment shall normally be made on a reimbursable basis as <br /> specified in the grant agreement and no more often than once per month. Each request for payment will <br /> be submitted by the RECIPIENT on State voucher request forms provided by the DEPARTMENT along <br /> with documentation of the expenses. Payments shall be made for each task/phase of the project, or <br /> portion thereof, as set out in the Scope of Work when completed by the RECIPIENT and certified as <br /> satisfactory by the Project Officer. <br /> The payment request form and supportive documents must itemize all allowable costs by <br /> major elements as described in the Scope of Work. Instructions for submitting the payment requests are <br /> found in "Administrative Requirements for Ecology Grants and Loans", part IV, published by the <br /> DEPARTMENT. A copy of this document shall be furnished to the RECIPIENT. When payment requests <br /> are approved by the DEPARTMENT, payments will be made to the mutually agreed upon designee. <br /> Payment requests shall be submitted to the DEPARTMENT and directed to the Project <br /> Officer assigned to administer this agreement. <br /> 2. Budget deviation. Deviations in budget amounts are not allowed without written <br /> amendment(s) to this agreement. Payment requests will be disallowed when the RECIPIENT's request for <br /> reimbursement exceeds the State maximum share amount for that element, as described in the Scope of <br /> Work. <br /> 3. Period of Compensation. Payments shall only be made for action of the RECIPIENT <br /> pursuant to the grant/loan agreement and performed after the effective date and prior to the expiration <br /> date of this agreement, unless those dates are specifically modified in writing as provided herein. <br /> 4. Final Request(s)for Payment. The RECIPIENT must submit final requests for <br /> compensation within forty-five(45) days after the expiration date of this agreement and within fifteen (15) <br /> days after the end of a fiscal biennium. Failure to comply may result in delayed reimbursement. <br /> 2 17 <br />