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10 <br /> Exhibit C is either blank or not attached, expenses may not be reimbursed unlesstrior written approval <br /> was obtained from the City. An expense shall not be reimbursed if: (1) the expense is not identified in <br /> • Exhibit C; (2)the expense exceeds the per item or cumulative limits for such expense if it is identified in <br /> Exhibit C; or(3) the expense was not approved in writing by an authorized City representative prior to <br /> the Contractor incurring the expense. <br /> D. Total compensation, including all services and expenses, shall not exceed a maximum of <br /> Twenty-Three Thousand Nine Hundred Dollars($23,900). <br /> E. If Contractor fails or refuses to correct its work when so directed by the City, the City may <br /> withhold from any payment otherwise due an amount that the City in good faith believes is equal to the <br /> cost to the City of correcting,re-procuring,or remedying any damage caused by Contractor's conduct. <br /> 5. Method of Payment. <br /> A. To obtain payment, the Contractor shall (a) file its request for payment, accompanied by <br /> evidence satisfactory to the City justifying the request for payment; (b) submit a report of Work <br /> accomplished and hours of all tasks completed, (c) to the extent reimbursement of Eligible Expenses is <br /> sought,submit itemization of such expenses and,if requested by the City,copies of receipts and invoices; <br /> and(d)comply with all applicable provisions of this Agreement. Contractor shall be paid no more often <br /> than once every thirty days. <br /> B. All requests for payment should be sent to: <br /> City of Everett <br /> Attn: Carlton Gipson,Director <br /> 3101 Cedar Street <br /> Everett,WA 98203 <br /> 6. Submission o eports and Other Documents. The Contractor sha11 submit all reports and other <br /> documents specified in Exhibit A. Contractor is specifically required to submit all information required <br /> in this Agreement not later than March 30,2004. Said information shall be subject to review by the City, <br /> and if found to be unacceptable,-contractor shall correct and deliver to the City any deficient Work at <br /> Contractor's expense with all practical dispatch. Contractor shall abide by the City's determinations <br /> concerning acceptability of Work. <br /> 7. ermina ion oContractCity reserves the right to terminate this Agreement at any time by <br /> sending written notice of termination to Contractor ("Notice"). The Notice shall specify a termination <br /> date_("Termination-Date"):at least fourteen(14)days after the date the Notice is issued:The Notice shall <br /> be effective("Notice Date")upon the earlier,of citheEacttial_receipl_by Contractor.(whether.by:fax,mail, <br /> delivery or other method reasonably calculated to be received hy.Contractor in a reasonablyro t <br /> manner) or three calendar days after issuance of the Notice. Upon the Notice Date, Contractor shall <br /> immediately commence to end the Work in a reasonable and orderly manner. Unless teiriuriatec for <br /> Contractor's material breach, the Contractor shall be paid or reimbursed for: (a) all hours worked and <br /> Eligible Expenses incurred up to the Notice Date, less all payments previously made; and(b)those hours <br /> worked and Eligible Expenses incurred_After the Notice Date, but prior"to the Termination Date, that <br /> were reasonably necessary to terminate the Work in an orderly manner. The Notice.shall be sent;by ,ie <br /> United States Mail to Contractor's address provided herein,postage prepaid, certified or registered mail, <br /> return recei't requested` or b delivery: ` ' ' <br /> P 9 � y ery. Tri addition, the Notice may also be sent by any other method. <br /> reasonably believed to provide Contractor actual notice in a timely manner, such as fax. The City does <br /> 2 66 <br />