2004/03/17 Council Agenda Packet

PROPOSAL INSTRUCTIONS 6 Applicants must submit proposals according to the following instructions. Failure to do so will render your application ineligible. Written proposals should be attached to the Application Form. The proposal narrative should not exceed three (3) standard letter-size pages. Clear and concise proposals should address an urban and community forestry need. The application form, proposal narrative, and budget sheet will be included by reference in the awarded contract. Grant application forms can be obtained by email at urban_foresfry@wadnr.gov. However, applications must be hard copies and will not be accepted via e-mail or fax. The information presented should include: 1. Complete a grant proposal application form including the selection of a project category. 2. The purpose, objective, or mission statement of the applying organization; the projects specific purpose and objectives. The project's single purpose should be explained in one or two sentences. Objectives can be multiple. 3. A description of the project's benefits should be limited to one page of the narrative. Benefits to the local urban and community forestry program, public relations, education, and the potential for continuation of the project should be included. 4. A narrative detailing how the project will be accomplished should include these elements: O Activities (should include scope of work) D Participants (project personnel, volunteers, corporate sponsor, etc.) ❑ Administration (Who will oversee the project and paperwork?) ❑ Facilities and equipment (Where is the project occurring? Are there particular equipment needs?) ❑ Timetable ❑ End product/result (List end products or planned results) 5. Attach a budget worksheet. 6. Attach letters of support from community leaders (Mayor or Council), department heads (if applicable), and community groups involved in or in support of the project. 7. Attach proof of 501(c)(3)status, if applicable. 8. If the project involves planting, the following must be submitted with the application: O A detailed three-year maintenance plan specifying the entity responsible for maintenance and how it will be accomplished. ❑ A statement from the Grantee assuring that an International Society of Arboriculture (ISA) certified arborist or Certified Landscape Technician will be present during delivery, planting, and post-project inspection of the trees. ❑ If trees will be planted within rights of way, Grantee must provide DNR with proof of permission prior to planting. 18 2