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NOTE: Although grant dollars cannot be paid for ineligible costs, these expenses can <br /> be used as the applicant share match. <br /> PAYMENT PROCESS <br /> Grant awards are distributed on a reimbursement basis; grant funds are not available <br /> upfront. Payments will be processed after deliverables have been verified and all <br /> applicable receipts and forms have been received. DNR will provide instruction for <br /> reimbursement. DNR requires grantees to submit a mid and final report. The final <br /> report is required before final reimbursement will be remitted. <br /> FEDERAL AND STATE REGULATIONS <br /> Grantees must comply with all federal regulations pertaining to federal grants. Grantees <br /> are referred to Sections 3015, 3016, and 3017 of the Code of Federal Regulations and <br /> to cost principles outlined in OMB Circulars A-21, A-87, and A-122. These can be <br /> viewed at: www.whitehouse.gov/OMBIcirculars/index.html. <br /> The authorized representative of the local governing body, organization, or institution <br /> applying for the grant needs project approval. <br /> AUDITABLE RECORDS <br /> Records will be maintained according to all federal regulations. <br /> Records shall comply with generally accepted accounting principles with all <br /> expenditures, match, and in-kind contributions documented. <br /> Records will be supported by source documentation, such as canceled checks, paid <br /> bills, payrolls, time and attendance records, contracts, etc. Invoices must be marked <br /> paid and be referenced as to how payment was made (i.e., check number). Records <br /> must be maintained for three (3) years following payment. <br /> 21 <br /> 5 <br />