2004/05/05 Council Agenda Packet

7 Task 610. Submittal Review and RFI Response Objective. To insure that the facilities proposed by the Contractor will fulfill the requirements of the contract. This task will also support the Construction Manager by conducting miscellaneous office engineering services during construction. Approach. One reproducible original plus four copies of a complete submittal package will be received by the Consultant from the Construction Manager. The Consultant will receive and review complete submittals for contract compliance and return comments to the Construction Manager within 21 calendar days. In order to maintain within the budget allocated for this task, it is imperative that complete submittals be provided; the Consultant reserves the right to return incomplete submittal packages to the Construction Manager without review of content. A complete submittal package will include all of the information listed in the contract documents with single unit responsibility (e.g. a particular piece of equipment or system) which may include materials, shop drawings,wiring diagrams, design and performance criteria, calculations, mitigation plans,outage plans,and product data. The Consultant shall assemble two separate submittal lists and deliver these lists to the Construction Manager. One submittal list will show each Project Manual submittal that requires review, comment, and approval by the Engineer. The second submittal list will show all submittals that are considered product data and are for information purposes only. One copy of each list shall also be transmitted to the City. A normal part of submittal review herein includes some minor effort in reviewing submittals that deviate from the contract documents. Excessive review of Contractor proposals for alternate equipment and materials, equipment proposals not in compliance with the specifications, and cost savings proposals by the Contractor is to be at the Contractor's expense. Otherwise, this additional work shall be in accordance with the Agreement. The Consultant will also respond to requests for information (RFIs). Unless otherwise directed by the City, all RFIs shall be submitted in writing and shall be sent directly to the Consultant by the Contractor. The Consultant shall immediately send one copy of all RFIs to the City. The Consultant shall prepare a written response to'all RHs. The Consultant shall send one copy of the written response to the Contractor, one copy to the City,and shall retain one copy for their files. Written responses shall be prepared and distributed within 15 days after receipt from the Contractor. The budget allocated for this task assumes a limited labor effort,as shown in Exhibit B. Product. The consultant will return comments for each submittal or RFI to the Construction Manager. The consultant will maintain a submittal and RFI log reflecting only the submittals that the Construction Manager has chosen to give to the Consultant for review. The Construction Manager is expected to maintain the official project submittal and RFI log for all submittals. The Consultant shall submit one list of contract submittals that require review and comment and one list of contract submittals that are considered product data. City Responsibilities. The City shall review all submittals that require the Engineer's approval upon receipt from the Consultant. The City shall inform the Consultant in writing of any specific comments that the City wants incorporated into the submittal mark-up within 7 calendar days upon receipt from the Consultant.The City shall review all RFIs immediately upon receipt from the Consultant. The City shall inform the Page 18 S:\JMcC1e111UP-3193-WFP Chlorine BIdg1EWFP NaOC1 Scope of Work R3.doc 59