2004/05/05 Council Agenda Packet

10 The County will assist in securing and timely processing of permits and other approvals required to undertake any of the Tasks enumerated in Section 2 of this Agreement. On an annual basis,the County will also provide the Parties with a facilities evaluation report that will summarize Tasks performed during the preceding year,associated costs,and Tasks(with associated estimated costs)planned for the next year. Because the intent of PSE,the City, and OPL is to alter, relocate, analyze, or adapt their assets during the term of this Agreement,the County will also provide reasonable timely assistance with regard to these efforts, including but not limited to the following: processing of any needed permits, assistance with easement and right of way requests,and review and evaluation of any necessary construction agreements. 2. City of Everett-In addition to sharing of costs as described in Section 3.A, the City wilt work closely with the County to accomplish the Tasks as necessary. The Tasks may be accomplished by County crews and/or City crews,or by construction contract administered by the County and consistent with the requirements set forth above in paragraph 3.B.1. The City will also assist the County as needed in explaining the need for the Tasks with regard to applications for necessary corresponding permits. 3. Puget Sound Energy-In addition to sharing of costs as described in Section 3.A, PSE will also assist the County as needed in explaining the need for the Tasks with regard to applications for necessary corresponding permits. 4. Olympic Pipe Line-In addition to sharing of costs as described in Section 3.A, OPL will also assist the County as needed in explaining the need for the Tasks with regard to applications for necessary corresponding permits. C. Management Committee The Parties will designate a committee("Management Committee")that shall be comprised of one person from each party to this Agreement and shall have final authority with regard to the scope and performance of Tasks and all other responsibilities enumerated in this Agreement, including overhead rates to be applied to in-kind services. The committee shall meet not less than twice a year but more frequently as the committee deems appropriate. 4. TERM OF THE AGREEMENT This Agreement shall be in effect from June 1, 2004 and shall remain in effect for a period of six(6)years thereafter unless earlier terminated as provided in Section 12. 5. PAYMENTS Each party to this Agreement is responsible for payment of its share of the actual costs according to the schedule shown in Section 3.A, and shall remit payment within 30 days of receipt of invoice. The County shall gather information on costs accrued under this Agreement, including Tasks performed by the County and the City. The City shall provide cost information on Tasks it performs within 60 days of the completion of the work. For Tasks where the total cost of the work is estimated to be under$100,000, the County will provide a statement to each party on a quarterly basis. For major Tasks where the total cost is estimated to be greater than$100,000, prior to initiation of the work, each party to this Agreement shall place its estimated share of the cost in an account to be managed by the County. The County will be responsible for dispersing funds, reconciling final costs and invoicing or reimbursing each party for any remaining share of the cost within 60 days of completion of the work. Cost Share Agmt Final.doc Page 5 rn 84