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8 <br /> VI. The Contractor and any subcontractor shall surrender to the County all property of the County <br /> within 30 days after recision, termination, cancellation, or completion of this Agreement, unless <br /> otherwise mutually agreed between the Contractor or subcontractor and the County. <br /> All purchases of equipment with a useful life of more than one year and an acquisition cost of$500 or <br /> more per unit unless stated differently in the specific terms of the contract and all purchases or rentals of <br /> data processing equipment, regardless of cost, require prior County approval. <br /> PROCUREMENT STANDARDS <br /> Contractors under a cost reimbursement contract incorporating this Agreement must establish policies <br /> and procedures for all purchases of non expendable property with an acquisition cost in excess of$500 <br /> per unit unless stated differently in the specific terms of the contract. The procurement system should <br /> include as a minimum the following: <br /> A. A code or standard of conduct that shall govern the performance of its officers, employees, and <br /> agents engaged in the awarding of contracts using awarded funding. <br /> B. Provisions that ensure all procurement transactions shall be conducted in a manner to provide, to <br /> the maximum extent practical, open and free competition. <br /> C. Minimum Procedural requirements as follows: <br /> 1. A procedure to assure the avoidance of purchasing unnecessary or duplicative items; <br /> 2. Solicitations based upon a clear and accurate description of the technical requirements of <br /> the procured items; <br /> 3. Positive efforts to utilize small and minority-owned businesses; <br /> 4. A procuring instrument appropriate for the particular procurement and for promoting the <br /> best interest of the program involved; <br /> 5. Contracts made only with reasonable vendors who possess the potential ability to perform <br /> successfully under the terms and conditions of the proposed procurement; <br /> 6. Some form of price or cost analysis performed in connection with every procurement <br /> action; and, <br /> 7. A system for contract administration to ensure vendor conformance with terms, <br /> conditions, and specifications of the contract and to ensure adequate and timely follow-up <br /> of all purchases. <br /> D. Procurement records and files for purchases shall include: <br /> April 14. 2004 Basic Terms& Conditions HSD-2004-05-198 <br /> City of Everett <br /> Page 11 <br />