2004/06/25 Council Agenda Packet

A 4 CONTRACT NO. SO4-76600-689 SECTION 5 - CONTRACT PERIOD A. The effective date of this CONTRACT shall be the date all parties sign and complete execution of the CONTRACT. This CONTRACT shall terminate on June 30, 2005, except for any remaining obligations of the GRANT RECIPIENT as may exist under Section 7. B. Costs to be reimbursed by the DEPARTMENT under this CONTRACT are those eligible costs incurred during the performance of the CONTRACT work program on or after April 1,2004,the effective date of the signed legislation. SECTION 6-REIMBURSEMENT PROVISIONS A. Funds will be disbursed on a reimbursement basis only. Special reimbursement provisions or exceptions may be negotiated between the DEPARTMENT and the GRANT RECIPIENT and incorporated into Attachment"B." B. Only eligible project-related costs will be reimbursed. Ineligible costs include,but are not necessarily limited to hosting expenses,such as meals,lodging,or transportation incurred by persons other than staff and volunteers working on the project; and other costs which are not related to the project. C. In order to obtain reimbursement,the GRANT RECIPIENT shall submit quarterly a current invoice voucher on a form provided by the DEPARTMENT,which identifies the costs incurred for work performed since the previous voucher was submitted. Documentation of expenses is not required with each invoice,but must be available upon request. D. Within twenty(20)days after receiving and approving the voucher,the DEPARTMENT shall remit to the GRANT RECIPIENT a warrant covering the DEPARTMENT's share of the costs incurred for work performed,unless the claim is challenged by the DEPARTMENT. E. The invoice voucher covering costs incurred for work performed for State Fiscal Year 2004 on or before July 1, 2004,must be submitted by the GRANT RECIPIENT prior to July 7,2004,to allow the DEPARTMENT sufficient time to process it. The final invoice voucher covering costs incurred for work performed for State Fiscal Year 2005 on or before July 1,2005,must be submitted by the GRANT RECIPIENT prior to July 7,2005,to allow the DEPARTMENT sufficient time to process it. Payment of the final voucher shall be contingent upon the DEPARTMENT's receipt and approval of any products or deliverables designated in Attachment"A." SECTION 7 -REPORTS A. The GRANT RECIPIENT shall submit a brief quarterly progress report on a form approved by the DEPARTMENT which describes the progress made on the work program outlined in Attachment"A." Progress reports will be submitted on a quarterly calendar cycle. The quarterly progress report or outcome report shall also provide detail on the dedicated matching funds. 16 3 of 9