2004/08/04 Council Agenda Packet

EVERETT CITY COUNCIL AGENDA I iEM COVER SHEET PROJECT TITLE: Bid Award 2004-705 Consent COUNCIL BILL # Annual Supply of Concrete Products X Action Originating Department Finance/Purchasing First Reading Contact Person Nancy Woods Second Phone Number 8901 Reading Third Reading FOR AGENDA OF August 4, 2004 Public Hearing Initialed by: Department Head CAA Council President Location Preceding Action Attachments Department(s)Approval Council Bid Call 6/9/2004 Bid Summary Utilities, Streets Bid Opening 7/20/2004 Council approval of this agenda item authorizes a budget revision in the additional amount requested. Expenditure Required $120,000 Account Number(s): Amount Budgeted $ 120,000 70% 120 5 840 108 610 310 Additional Required $ -0- 30% Various Utility Funds DETAILED SUMMARY STATEMENT: Invitations to bid for an Annual Supply of Concrete Products were mailed to 19 potential bidders, advertised in the Herald, and posted on the City's website. Responses were received as shown on the attached bid summary. This bid is for the annual supply contract for concrete products and controlled density fill to do maintenance and repair projects throughout the year as needed. Concrete plants do not produce all types of concrete at all times. Staff recommends that both primary and secondary awards be made so that on the occasions a particular concrete product is not available from the primary supplier,the City may obtain it from the secondary supplier. RECOMMENDATION (Exact action requested of Council): Award Bid 2004-705 for an Annual Supply of Concrete Products as follows: • Primary award to Rinker Materials West LLC of Everett at their unit prices bid for an estimated annual total of$116,100.31 including Washington State Sales Tax. • Secondary award to Concrete Nor'West of Mount Vernon at their unit prices bid. 16