2005/03/30 Council Agenda Packet

EVERETT CITY COUNCIL AGENDA ITEM COVER SHEET PROJECT TITLE: Authorization to solicit RFP's X Consent for an Integrated Library Action System. First Reading Second Reading Third Reading Public Hearing COUNCIL BILL # Originating Department Contact Person Phone Number Finance/Purchasing Clark Langstraat 257-8901 FOR AGENDA OF March 30, 2005 Initialed by: Department Head CAA Council President Location Preceding Action Attachments Department(s) Approval Library Budget Committee None Library DETAILED SUMMARY STATEMENT: The hardware/software package that is central to the Library's operations has become outdated. Support and parts are no longer available. The Integrated Library System (ILS) includes the means of acquiring library materials, cataloging them, circulation to patrons, and system inquiry both within the library and via the Internet. The RFP process is recommended in order to investigate alternatives available in the marketplace that may manage these functions more effectively. RECOMMENDATION (Exact action requested of Council): Approve Authorization to solicit RFP's for an Integrated Library System. Z) Expenditure Required $300,000 Account Number(s): Budget Remaining -0- CS839-9-310 Additional Required -0- DETAILED SUMMARY STATEMENT: The hardware/software package that is central to the Library's operations has become outdated. Support and parts are no longer available. The Integrated Library System (ILS) includes the means of acquiring library materials, cataloging them, circulation to patrons, and system inquiry both within the library and via the Internet. The RFP process is recommended in order to investigate alternatives available in the marketplace that may manage these functions more effectively. RECOMMENDATION (Exact action requested of Council): Approve Authorization to solicit RFP's for an Integrated Library System. Z)