2005/06/15 Council Agenda Packet

- 6 ii. A section that identifies and analyzes a comprehensive range of specific mitigation actions and projects being considered to reduce the effects of each hazard, with particular emphasis on new and existing buildings and infrastructure. iii. An action plan describing how the actions identified in paragraph (c)(2)(ii) of this section will be prioritized, implemented, and administered by the local jurisdiction. Prioritization shall include a special emphasis on the extent to which benefits are maximized according to a cost benefit review of the proposed projects and their associated costs. iv. For multi -jurisdictional plans, there must be identifiable action items specific to the jurisdiction requesting FEMA approval or credit of the plan. d. A plan maintenance process that includes: i. A section describing the method and schedule of monitoring, evaluating, and updating the mitigation plan within a five-year cycle. ii. A process by which local governments incorporate the requirements of the mitigation plan into other planning mechanisms such as comprehensive or capital improvement plans, when appropriate. iii. Discussion on how the community will continue public participation in the plan maintenance process. e. Documentation that the plan has been formally adopted by the governing body of the jurisdiction requesting approval of the plan (e.g., City Council, County Commissioner, Tribal Council). For multi -jurisdictional plans, each jurisdiction requesting approval of the plan must document that it has been formally adopted. 3. Plan review. a. Plans must be submitted to the State Hazard Mitigation Officer for initial review and coordination. The State will then send the plan to the appropriate FEMA Regional Office for formal review and approval. b. The Regional review will be completed within 45 days after receipt from the State, whenever possible. c. Plans must be reviewed, revised if appropriate, and resubmitted for approval within five years in order to continue to be eligible for HMGP project grant funding. The following conditions must also be met: 1. Return three (3) signed grant agreements within one month of receipt(s), along with associated documents. 2. The Applicant will submit signed, approved invoice vouchers (state form A-19) within 15 days of the end of the month in which the work was performed. Each billing must identify the task completed and any other funding identification pertinent to that task, including match. Documentation of all costs, such as payment document and date, is required. 3. The Applicant will submit quarterly reports until all requirements are fulfilled, report any issues, including findings of hazardous materials, and submit a signed final report and an adopted hazard mitigation plan (as required) before final (i.e., administrative costs) payment. For construction projects, the final application and certificate for payment with the architect's and/or engineer's certification of final costs and acceptance is required. Quarterly Reports Quarterly reports will cover the previous three months, due the 15`h of the following month (or the next work day): January, April, July and October. The Military Department Agrees To: Provide staff coordination and input regarding grant administration for funding and technical assistance for project and reviews for hazard mitigation planning and/or mitigation construction projects, as necessary. Reimburse the City of Everett within 30 days of receipt and approval of signed, dated invoice voucher(s) (state form A-19), documentation of satisfactory completion of tasks -to -date, and documentation of costs and ensure any site or final inspections occur. Mitigation Grant — Planning Page 6 of 18 City of Everett E05-244