2005/07/27 Council Agenda Packet

EVERETT CITY COUNCIL AGENDA ITEM COVER SHEET 7 PROJECT TITLE: Award of Contract for the Consent COUNCIL BILL Construction of the Water X Action Originating Department PW/Utilities ' )// Main Replacement "H"Project First Reading Contact Person Jenifer Galatas \ Second Reading Phone Number 257-7215 Third Reading FOR AGENDA OF July 27, 2005 Public Hearing Initialed by: Department Head CAA Council President Location Preceding Preceding Action Attachments Department(s) Approval Smith Island (See Authorization to Call for Project Location Map Legal Attached Map) Bids, June 15, 2005 Bid Tabulation Amount Budgeted $600,000.00 Expenditure Required $560,928.77 Account Number(s): UP 3220 Budget Remaining $37,07113 Additional Required 0 DETAILED SUMMARY STATEMENT: The Water Main Replacement "H"project will replace approximately 5,200 linear feet of 6 and 10 inch deteriorated asbestos cement and cast iron water mains with approximately 2,600 linear feet of new 12 inch HDPE water main. The replacement of these mains will provide increased reliability of the system. Six bids were received at the bid opening on July 12, 2005 and DDJ Construction Company, Inc. was the lowest responsive bidder with a bid of$516,509.00 bid for the work and $45,452.79 of sales tax for a total of $561,961.79. DDJ Construction Company's sales tax calculation was patently wrong and should have been $44,419.77, for a corrected total of$560,928.77. Because this is an arithmetic error that is obvious on the face of the bid, it can be corrected. Council previously approved $2,000.00 for bid advertisement expenses. The total expenditure for this account to date is $562,928.77 RECOMMENDATION (Exact action requested of Council): Correct the obvious arithmetic error in the sales tax of the lowest bidder, DDJ Construction Company and award the Water Main Replacement "H" construction contract to the lowest responsive bidder, DDJ Construction Company, Inc. in the amount of$560,928.77 20