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calendars; joumals personal notes; electronic records and databases; back-up tapes; voicemail <br />messages; text messages; records of voice over II' calls; records of chat rooms, Iistservs or <br />blogs; and inibmlation contained on desktop computers, laptop computers, home computers, <br />servers, PDAs, and external storage devices. <br />If in doubt about whether a document is responsive, please retain the document. Destruction <br />of relevant documents could be hannful to the City and may violate state law. All records <br />affected by this hold must be retained until you are advised of a collection plan or a release. <br />You will receive written notification from me when the records are to be collected or if the <br />hold is filled. <br />The legal department would be happy to discuss these issues with you in more detail or to <br />provide additional advice it' you have questions about specific categories or types of <br />documents. Please call Katie Rathbun at x7(X)7 or David Hall at x8624. Th.mk you for your <br />assistance and cooperation. <br />PUBLIC RECORDS REQUESTS <br />If you receive a request tier any records related to this matter please imni.::diately (inward the <br />request to Tam Moen in the Clerk's Office with a carbon copy to me. <br />1 OCUMCl11 I101d ,1lruw Page 2 of 2 <br />