2006/01/04 Council Agenda Packet

J 2 Hill resulting from such use. 3. Time of Beginning and Completion of Performance. This Agreement shall commence as of the date of execution of this Agreement and shall be completed by June 30, 2006 4. Compensation. A. The City shall pay CH2M Hill only for completed Work and for services actually rendered which are described herein. Such payment shall be full compensation for Work performed or services rendered, including, but not limited to, all labor, materials, supplies, equipment and incidentals necessary to complete the Work. B. CH2M Hill shall be paid such amounts and in such manner as described in Exhibit B. Invoices are due and payable within thirty (30) days of receipt. C. CH2M Hill may receive payment as reimbursement for Eligible Expenses actually incurred. "Eligible Expenses" means those types and amounts of expenses either listed in Exhibit C or such expenses as are approved for reimbursement by the City in writing prior to the expense being incurred. If Exhibit C is either blank or not attached, expenses may not be reimbursed unless prior written approval was obtained from the City. An expense shall not be reimbursed if: (1) the expense is not identified in Exhibit C; (2) the expense exceeds the per item or cumulative limits for such expense if it is identified in Exhibit C; or (3) the expense was not approved in writing by an authorized City representative prior to CH2M Hill incurring the expense. If, and to the extent, overnight lodging in western Washington is authorized, CH2M Hill is strongly encouraged to lodge within the corporate limits of City. When authorized, CH2M Hill will be reimbursed 100% of lodging expense, if lodged within the corporate limits of the City, but CH2M Hill will be reimbursed 50% of lodging expense when lodged outside the corporate limits of the City. If authorized, the City may (at its sole option) obtain or arrange air travel for CH2M Hill. D. Total compensation, including all services and expenses, shall not exceed a maximum of Fifty Eight Thousand Five Hundred Sixty Four Dollars, ($58,564). E. If CH2M Hill fails or refuses to correct its work when so directed by the City, the City may withhold from any payment otherwise due an amount that the City in good faith believes is equal to the cost to the City of correcting, re-procuring, or remedying any damage caused by CH2M Hill's conduct. 5. Method of Payment. A. To obtain payment, CH2M Hill shall (a) file its request for payment, accompanied by evidence satisfactory to the City justifying the request for payment; (b) submit a report of Work accomplished and hours of all tasks completed; (c) to the extent reimbursement of Eligible Expenses is sought, submit itemization of such expenses and, if requested by the City, copies of receipts and invoices; and (d) comply with all applicable provisions of this Agreement. CH2M Hill shall be paid no more often than once every thirty days. r 2 0