2006/05/17 Council Agenda Packet

EVERETT CITY•COUNCILAGENDA ITEM COVER SHEET t 8 PROJECT TITLE: Change Order#1 to the Consent COUNCIL BILL# Residual Sales Agreement X Action Originating Department Public Works between the City of Everett and First Reading Contact Person Robert Waddle Series Seven Inc. DBA Second Reading Phone Number 257-8927 Evergreen On-Site for loading Third Reading FOR AGENDA OF May 17, 2006 operations Public Hearing Initialed by: Department Head - CAA Jar Council President Location Preceding Action Attachments Department(s) Approval City of Everett Contract approval Change Order#1 Legal Amount Budgeted $355,600 Expenditure Required $391,600 Account Number(s): 401-5-200-112-643-480 Budget Remaining $140,980 Additional Required $36,000 DETAILED SUMMARY STATEMENT: In 2004, the City took title to 25,400 cubic yards of Kimberley-Clark clarifier residuals("Nutrifibre") stockpiled on property commonly known as the Riverside Site. Nutrifibre contain nutrients essential for plant growth and can be beneficially reused. In May of 2005 the City and Evergreen On-site entered into a Residuals Sales Agreement for reuse of the Nutrifibre. In the Residual Sales Agreement,Kimberley—Clark was responsible for loading of trucks provided by Evergreen On- site. At that time, the Riverside property was owned by Kimberley— Clark. The City recently acquired the Riverside site. Often,Kimberley-Clark's operator and loader are busy performing operations for Kimberley—Clark at Riverside and cannot promptly load Evergreen's trucks. This can cause significant down time for Evergreen On-site and a reduction in the number of loads hauled out. Loading of the Nutrifibre should be performed by Evergreen On-site to expedite removal of the Nutrifibre from the Riverside site. The cost to have Evergreen On-Site perform the loading operations will be $36,000 for the term of this contract. Site conditions deteriorate rapidly during wet weather and make loading and hauling very difficult. Delays in loading due to poor site conditions occurred last year. The original contract expires on September 30, 2006. To anticipate delays due to wet weather, an additional 60 days is added to the contract duration. No added cost expected to extend the term of this contract. RECOMMENDATION (Exact action requested of Council): Authorize the Mayor to sign Change Order#1 to the Residuals Sales Agreement with Series Seven Inc. DBA Evergreen On-site for loading operations. 6 8