2007/01/31 Council Agenda Packet

EVERETT CITY COUNCIL AGENDA ITEM COVER SHEET PROJECT TITLE: 4 Issuance of Request for Proposals X Consent COUNCIL BILL# for playground equipment, design Action Originating Department Parks and installation in an amount not to First Reading Contact Person Hal Gausman exceed $125,000. Second Reading Phone Number 425-257-8378 Third Reading FOR AGENDA OF 1-31-07 Public Hearing Initialed by: Department Head CAA Council President Location Preceding Action Attachments Department(s) Approval Northwest Neighborhood Budget Committee Parks, Legal, Park at 13th and Colby January 24, 2007 Administration Expenditure Required -0- Amount Budgeted -0- Additional Required -0- DETAILED SUMMARY STATEMENT: In 2006 Providence Medical Center, in exchange for a street and alley vacation, conveyed to the City of Everett,property located at the northwest corner of 13th Street and Colby Avenue. This property has been a community gathering space for many years and included a play structure, trellis and a gazebo. The property was added to Everett's park lands as part of an amendment to the Comprehensive Plan, (Ordinance 2928-06) in 2006. Park staff inspected the new park area and found the existing play structure to be unsafe and removed the equipment in the fall of 2006. Park staff then began a dialogue with the Northwest Neighborhood Organization to develop a proposal for a replacement play structure that meets City of Everett park standards. Playground installation and construction can begin in the summer of 2007. Based on the scale of the Northwest Neighborhood Park, staff recommends that a Request For Proposal process be pursued which identifies a maximum amount of$125,000 (including sales tax) for the project(design, acquisition and installation). Concurrently,park perimeter improvements must be made to the new park playground including play area curbing, ADA accessibility and site preparation for the playground installation. Staff recommends Council approve issuance of a request for proposals for equipment, design and installation in an amount not to exceed$125,000. Additionally, staff will develop a solicitation under the small works roster program for the remaining improvements. Once bids have been received, staff will seek support for complete project funding from Capital Improvement Program 3. RECOMMENDATION (Exact action requested of Council): Authorize Issuance of Request for proposals for playground equipment, design and installation in an amount not to exceed$125,000. 4 C:\Documents and Settings\SuClark\Desktop\1-31 Cover Sheets\Northwest Neighborhood Park council cover-playground equipment 1-23-07.doc