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requirements of this Agreement and be made available upon request by the Department <br /> and auditors. <br /> g. Any request for extension of a due date in the Timeline (Exhibit D) will be treated as a <br /> request for Amendment of the Agreement and must be submitted to the Department Key <br /> Personnel sufficiently in advance of the due date to provide adequate time for Department <br /> review and consideration, and can be granted or denied within the Department's sole <br /> discretion. <br /> h. All work under this Agreement must end on or before the Grant Agreement End Date, and <br /> the final reimbursement request must be submitted to the Department within 45 days after <br /> the Grant Agreement End Date, except as otherwise authorized by written amendment of <br /> this Agreement and issued by the Department. <br /> No costs for purchases of equipment/supplies will be reimbursed until the related <br /> equipment/supplies have been received by the Subrecipient, its contractor, or any non- <br /> federal entity to which the Subrecipient makes a subaward and is invoiced by the vendor. <br /> j. Failure to timely submit complete reports and reimbursement requests as required by this <br /> Agreement (including but not limited to those reports in the Timeline) will prohibit the <br /> Subrecipient from being reimbursed until such complete reports and reimbursement <br /> requests are submitted and the Department has had reasonable time to conduct its review. <br /> k. Final reimbursement requests will not be approved for payment until the Subrecipient is <br /> current with all reporting requirements contained in this Agreement. <br /> A written amendment will be required if the Subrecipient expects cumulative transfers to <br /> budget categories, as identified in the Budget (Exhibit E), to exceed 10% of the Grant <br /> Agreement Amount. Any changes to budget category totals not in compliance with this <br /> paragraph will not be reimbursed without approval from the Department. <br /> m. Subrecipients shall only use federal award funds under this Agreement to supplement <br /> existing funds, and will not use them to replace (supplant) non-federal funds that have <br /> been budgeted for the same purpose. The Subrecipient may be required to demonstrate <br /> and document that a reduction in non-federal resources occurred for reasons other than <br /> the receipt or expected receipt of federal funds. <br /> 3. REPORTING REQUIREMENTS <br /> a. With each reimbursement request, the Subrecipient shall report how the expenditures, for <br /> which reimbursement is sought, relate to the Work Plan activities in the format provided <br /> by the Department. <br /> b. In conjunction with the next annual grant cycle application process, the Subrecipient shall <br /> submit to the Department Key Personnel a final report describing all completed activities <br /> under this Agreement. If a Subrecipient will not be applying for grant funding during the <br /> next annual grant cycle application process, the Subrecipient will submit a final report with <br /> its final reimbursement request to the Department detailing progress on all activities listed <br /> in the Work Plan. <br /> c. In conjunction with the final report,the Subrecipient shall submit a separate report detailing <br /> how the EMPG Exercise and Training requirements were met for all personnel funded by <br /> federal or matching funds under this Agreement. <br /> d. The Subrecipient shall comply with the Federal Funding Accountability and Transparency <br /> Act(FFATA) and related OMB Guidance consistent with Public Law 109-282 as amended <br /> by section 6202(a) of Public Law 110-252 (see 31 U.S.C. 6101 note) and complete and <br /> return to the Department the FFATA Form located at http://mil.wa.gov/emergency- <br /> management-division/qrants/requiredqrantforms, which is incorporated by reference and <br /> made a part of this Agreement. <br /> DHS-FEMA-EMPG-FFY 16 Page 4 of 32 Everett City of, E17-148 <br />