Resolution 4690 - Laserfiche WebLink

RESOLUTION NO. 4690 -7 A RESOLUTION authorizing and setting a policy for the use of charge cards by officers and employees of the City, and repealing Resolution No. 4075. WHEREAS, the City Council wishes to be responsible to Everett citizens and maintain high ethical standards by detailing its policies for travel expenses; and WHEREAS, RCW 42.24.115 allows municipal corporations to use charge cards for officers' and employees' travel expenses. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVERETT as follows: SECTION 1. Issuance of telephone charge cards and bank charge cards for the sole purpose of covering expenses incidental to authorized travel is authorized for the Mayor, Councilmembers, and Department Heads as defined in Chapter 2 of the Everett Municipal Code (EMC). Under no circumstances are charge cards to be used for cash advances. SECTION 2. Upon billing or no later than ten days of the billing date, the officer or employee using a charge card shall submit a fully itemized travel expense voucher together with the appropriate receipts as required in RCW 42.24.115(2). SECTION 3. Any charges against the charge card not properly identified or not allowed shall be paid by the officer or employee by check. United States currency, or salary deduction within 10 days of notification. SECTION 4. If for any reason, disallowed charges are not repaid before the charge card billing is due and payable, the City shall have a prior lien against and a right to withhold any and all funds payable or to become payable to the officer or employee up to an amount of the disallowed charges and interest at the same rate charged by the company that issued the charge card.