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0 SPECIAL TERMS AND CONDITIONS <br /> ARTICLE I -- COMPENSATION SCHEDULE: <br /> This is a fixed price, reimbursement contract. Within the total contract amount, travel, subcontracts, salaries <br /> and wages, benefits, printing, equipment, and other goods and services or other budget categories will be <br /> reimbursed on an actual cost basis unless otherwise provided in this contract. Any travel or subsistence <br /> reimbursement allowed under the contract shall be paid in accordance with rates set pursuant to RCW <br /> 43.03.050 and RCW 43.03.060 as now existing or amended and in agreement with federal rates. Receipts <br /> and/or backup documentation for any approved budget line items including travel related expenses that are <br /> authorized under this contract must be maintained by the Contractor and be made available upon request by <br /> the Military Department. <br /> Some flexibility to shift funds between/among budget categories is allowed as follows: Changes to any single <br /> budget category in excess of 10% or $100, whichever is greater, will not be reimbursed without the prior written <br /> authorization of the Department. Budget categories are as specified or defined in the budget sheet of the <br /> contract. <br /> ARTICLE II -- REPORTS: <br /> In addition to the reports as may be required elsewhere in this contract, the Contractor shall prepare and <br /> submit the following reports to the Department's Key Personnel: <br /> Financial #/Copies Due Date <br /> Invoices 1 Within 30 days after the end <br /> of the period in which the <br /> work was performed as specified in <br /> Attachment A <br /> Invoices must be submitted no more frequently than monthly and it is recommended that invoices be submitted <br /> at least bi-annually. <br /> Final Invoice 1 No later than 45th day <br /> (shall not exceed overall contract amount) following the contract end date <br /> All contract work must end on the contract end date, however the Contractor has up to 45 days after the <br /> contract end date to submit all final billing. <br /> Technical #/Copies Due Date <br /> Bi-Annual Strategy Implementation Report Electronic January 15, 2007 <br /> July 15, 2007 <br /> Performance Report Electronic May 31, 2007 <br /> Final Report Electronic No later than 45th day following <br /> the contract end date <br /> NIMS Compliance Progress Reports Electronic April 30, 2007 <br /> September 30, 2007 <br /> All contract work must end on the contract end date, however the Contractor has up to 45 days after the <br /> contract end date to submit all final reports and/or deliverables. <br /> The Bi-Annual Strategy Implementation Report will be submitted via DHS's web-based grant reporting tool <br /> located at https://www.reportinp.odp.dhs.pov/. <br /> The Performance Report and the Final Report will be submitted via the Military Department's web-based grant <br /> management tool located at https://fortress.wa.gov/mil/gms/qms/. <br /> ARTICLE III -- KEY PERSONNEL: <br /> The individuals listed below shall be considered key personnel. Any substitution must be notified in writing by <br /> the Military Department. <br /> CONTRACTOR: ' U MILITARY DEPARTMENT: <br /> Renee Darnell Rachel Soya, EMPG Program Manager <br /> DHS-EMPG-FFY 07 Page 2 of 37 City of Everett Emergency Management <br /> E07-344 <br />