2007/09/09 Council Agenda Packet

3 co �`s, Department of Justice sa�z% �'. Office of Justice Programs AWARD CONTINUATION t ; Bureau of Justice SHEET PAGE 4 OF 5 `�a""M�r Assistance Grant sT«£Q� • PROJECT NUMBER 2007-DJ-BX-0742 AWARD DATE 08/22!2007 SPECIAL CONDITIONS 8. The recipient agrees to submit to BJA for review and approval any curricula,training materials,or any other written materials that will be published,including web-based materials and web site content,through funds from this grant at least thirty(30)working days prior to the targeted dissemination date. 9. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdiction,such systems shall employ,to the extent • possible,existing networks as the communication backbone to achieve interstate connectivity,unless the grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 10. To support public safety and justice information sharing,OJP requires the grantee to use the National Information Exchange Model(NIEM)specifications and guidelines for this particular grant Grantee shall publish and make available without restriction all schemas generated as a result of this grant to the component registry as specified in the guidelines. For more information on compliance with this special condition,visit http://www.niem.gov/implementationguide.php. 11. The recipient is required to establish a trust fund account.(The trust fund may or may not be an interest-bearing account.)The fund may not be used to pay debts incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds(including any interest earned) not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period,along with the final submission of the Financial Status Report(SF-269). 12. The grantee agrees to comply with all reporting,data collection and evaluation requirements,as prescribed by the BJA in the program guidance for the Justice Assistance Grant(JAG). Compliance with these requirements will be monitored by BJA. 13. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28 C.F.R.Part 23,Criminal Intelligence Systems Operating Policies,if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R.Part 23 to be applicable,OJP may,at its discretion,perform audits of the system,as per 28 C.F.R.23.20(g). Should any violation of 28 C.F.R.Part 23 occur,the recipient may be fined as per 42 U.S.C. 3789g(c)-(d). Recipient may not satisfy such a fine with federal funds. 14. The recipient agrees that all income generated as a direct result of this award shall be deemed program income. All program income must be accounted for and used for the purposes under the conditions applicable for the use of funds under this award,including the effective edition of the OJP Financial Guide and,as applicable,either(1)28 C.F.R.part 66 or(2)28 C.F.R part 70 and OMB Circular A-110. Further,the use of program income must be shown on the quarterly Financial Status Report,SF269. 15. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period.This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds.In addition,the recipient agrees to maintain an administrative file documenting the meeting of this requirement.For a list of State Information Technology Points of Contact,go to. http://www.ojp.usdoj.gov/ec/states.htm. 16. Grantee agrees to comply with the requirements of 28 C.F.R.Part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. OJP FORM 4000/2(REV.4-88) 2 I.