2007/09/25 Council Agenda Packet

• Section 2 8 Scope of Work • The CONTRACTOR and WSDOT agree to perform all designated tasks under this AGREEMENT as described in Exhibit II,Scope of Work. Section 3 Time for Beginning and Completion The work to be performed under this AGREEMENT shall commence on July 1, 2007, and terminate on June 30,2009, unless terminated sooner as provided herein. Section 4 Reimbursement and Payment WSDOT shall reimburse the CONTRACTOR for eligible expenditures not to exceed the dollar amount stipulated in the AGREEMENT header captioned `Project Amount' during the AGREEMENT period. The maximum amount of funding for the CONTRACTOR was determined using the methodology contained in Exhibit I, Funding Allocation Methodology. WSDOT will reimburse the CONTRACTOR only for actual and eligible direct and related indirect project costs. Payment will be made on a reimbursable basis. Payment is subject to the submission to and approval by WSDOT of properly prepared invoices accompanied by progress reports as provided in Section 6 and financial summaries. The CONTRACTOR shall submit an invoice (state form A-19) or WSDOT approved invoice format to WSDOT in order to receive reimbursement. The CONTRACTOR may submit invoices, not more than once per month, during the course of this AGREEMENT. The CONTRACTOR shall submit a final invoice to WSDOT no later than July 15, 2009. Any invoice received after July 15, 2009 will not he eligible for reimbursement. Within 30 days after receiving an invoice and upon approval, WSDOT shall remit payment to the CONTRACTOR. All invoices and payments shall be based on and paid on actual work performed and actual costs incurred up to the maximum amount identified in this AGREEMENT. Section 5 Project Records The CONTRACTOR agrees to establish and maintain for the project either a separate set of accounts or accounts within the framework of an established accounting system, in order to sufficiently and properly reflect all eligible direct and related indirect project costs claimed to have been incurred in the performance of this AGREEMENT. Such accounts arc referred to herein collectively as the "Project Account". All costs claimed against the Project Account must be supported by properly executed payrolls, time records, invoices, contracts, and payment vouchers evidencing in sufficient detail the nature and propriety of the costs claimed. Section 6 Progress Reports The CONTRACTOR shall submit. to WSDOT progress reports as described in Exhibit IT, Scope of Work, so that WSDOT may adequately and accurately assess the progress made under the terms of this AGREEMENT. Progress reports shall be submitted to WSDOT along with every invoice request for reimbursement submitted pursuant to Section 4, Reimbursement and Payment. Page 2 of 17 • GCA 53918