2007/12/05 Council Agenda Packet

Federal Employee Pass Agreement Attachment D - Home Free Guarantee 9 Home Free Guarantee(hereinafter,"HFG")is a KING COUNTY and KITSAP TRANSIT program that guarantees payment for taxi fares incurred by employees deemed eligible by the THE FEDERAL GOVERNMENT for emergency rides taken in accordance with the terms set forth below. KITSAP TRANSIT Home Free Guarantee is provided for ship-to-shore passholders only. D.1 DEFINITIONS D.1.1 Approved Commute Modes Eligible Employees must have commuted from their principal residence or Park&Ride to the THE FEDERAL GOVERNMENT's worksite by one of the following modes:Bus,carpool,vanpool,walk-on or bicycle-on ferry, bicycle,or walk. D.1.2 Eligible Reasons For Using HFG The following are the only eligible reasons for using HFG: a) Eligible Employee's or family member's unexpected illness or emergency. b) Unexpected schedule change such that the normal commute mode is not available for the return commute to the starting place of their commute. Unexpected means the employee learns of the schedule change that day. c) Missing the employee's normal return commute to the starting place of their commute for reasons,other than weather,or act of nature which are beyond the employee's control and of which they had no prior knowledge. For example,the employee's carpool driver left work or worked late unexpectedly. D.1.3 Non-Eligible Reasons For Using HFG Reasons which are not eligible for HFG use include,but are not limited to,the following: a) Pre-scheduled medical or other appointments. b) To transport individuals who have incurred injury or illness related to their occupation. An HFG ride should NEVER be used where an ambulance is appropriate,nor should an HFG ride replace THE FEDERAL GOVERNMENT's legal responsibility under workers' compensation laws and regulations. c) Other situations where,in the opinion of the THE FEDERAL GOVERNMENT'S Program Coordinator, alternate transportation could have been arranged ahead of time. D.1.4 Eligible Destinations for an HFG Ride a) From the THE FEDERAL GOVERNMENT's worksite to the Eligible Employee's principal place of residence. b) From the THE FEDERAL GOVERNMENT's worksite to the Eligible Employee's personal vehicle,e.g.vehicle located at a Park&Ride lot. c) From the THE FEDERAL GOVERNMENT's worksite to the Eligible Employee's usual commute ferry terminal on the east side of Puget Sound. D.1.5 Intermediate Stops Intermediate stops are permitted only if they are of an emergency nature and are requested in advance by Eligible Employee and are authorized in advance of the ride by the THE FEDERAL GOVERNMENT's Program Coordinator(i.e.pick up a necessary prescription at a pharmacy;pickup a sick child at school). D.2 THE FEDERAL GOVERNMENT RESPONSIBILITIES D.2.1 HFG Program Payment THE FEDERAL GOVERNMENT's payment for HFG services is accounted for in the base price of the FlexPass Agreement,as indicated in Attachment A. If the HFG expenses incurred exceed the amount included in the base price in Attachment A,KING COUNTY may invoice THE FEDERAL GOVERNMENT for any amount owing once total HFG costs for the term of this Agreement are calculated by KING COUNTY and KITSAP TRANSIT. However,the dedicated phone line and answering services,included in the base price in Attachment A,are priced at a fixed rate. D.2.2 Program Coordinator THE FEDERAL GOVERNMENT shall designate as many Program Coordinators as necessary to administer and perform the necessary HFG program tasks set forth below. D.2.3 Number Of HFG Rides Per Eligible Employee THE FEDERAL GOVERNMENT shall ensure that each Eligible Employee does not exceed eight(8)HFG rides per Federal Employee Pass Agreement Page 18 of 20 US Department of Transportation 0 ' Oct. 1,2007—Sept. 30,2008 *Amended Sept 25, 2007