2008/09/03 Council Agenda Packet

SOLE SOURCE JUSTIFICATION Requisition Item: Mahr 1/4"Automatic Mechanical Bar Screen Requisition Number: 931014- Prior Purchase Order Number(if item had been approved previously): PO#03-89926:PO#07-81032 1. Please describe the item and its function: These are automatic mechanical bar screens for removing debris • from the wastewater flow at the Everett Water Pollution Control Facility(EWPCF)headworks. This unit will replace an existing unit that has been in continuous service for 16 years. The new units are the same make and specifications as the units purchased in 2001,2003 and 2007. 2. This is a sole source*because: B1 sole provider of a licensed or patented good or service E1 sole provider of items that are compatible with existing equipment,inventory,systems,programs or services O sole provider of goods and services for which the City has established a standard** O sole provider of factory-authorized warranty service O sole provider of goods or services that will meet the specialized needs of the City or perform the intended function(please detail below or in an attachment) ❑ the vendor/distributor is a holder of a used item that would represent good value and is advantageous to the City(please attach information on market price survey,availability,etc.) 3. What necessary features does this vendor provide which are not available from other vendors? Please be specific. The equipment is compatible with existing headworks infrastructure and equipment. These screens exactly as the units purchased in 2001,2003 and 2007. This equipment has the same unique characteristics required by the EWPCF. These characteristics include screening mesh size,high flow capacity,telemetry requirements and alignment angles with the existing screening conveyance system. The new screen will also have the same maintenance protocols and allow for a common spare parts inventory. 4. What steps were taken to verify that these features are not available elsewhere? O Other brands/manufacturers were examined(please list phone numbers and names,and explain why these were not suitable). Plant research prior and subsequent to the 2001 upgrade determined that the Mahr bar screen best met the EWPCF's unique requirements for this application. Other manufacturers who were evaluated include Wiese Flo,HydroPress step screen),Waterlink/Hycor,Schloss,JDV Equipment,Waste-Tech and Infilco Degremont. ❑ Other vendors were contacted(please list phone numbers and names,and explain why these were not suitable). Not applicable. Treatment Equipment Company is the only authorized factory representative for Headworks,Inc.for the Northwest Region. *Sole Source:only one vendor possesses the unique and singularly available capability to meet the requirement of the solicitation. **Procurements of items for which the City has established a standard by designating a brand or manufacturer or by pre- approving via a testing shall be competitively bid if there is more than one vendor of the item. s:/#common/forms/sole 4 V