2008/10/08 Council Agenda Packet

EVERETT CITY COUNCIL AGENDA ITEM COVER SHEET. .,f PROJECT TITLE: Bid 2008-068 for Jetty Island Consent COUNCIL BILL# Ferry Service. X Action Originating Finance/Purchasing Department First Reading Contact Person Clark Langstraat Second Phone Number 257-8901 Reading Third Reading FOR AGENDA OF October 8, 2008 Public Hearing Initialed by: Department Head CAA a Council President Location Preceding Action Attachments Department(s)Approval Jetty Island Budget 6/25, 9/24 None Parks Amount Budgeted $101,125.00 Expenditure Required $101,125.00 Account Number(s): Budget Remaining -0- 101 5403000000410 Additional Required -0- DETAILED SUMMARY STATEMENT: Parks requires a contractor to provide ferry transportation service for recreational and educational purposes in support of the Jetty Island program for the 2009 season and beyond. The current contract expires December 31, 2008. The successful contractor will provide a Coast Guard Certified boat with licensed pilot and crew to carry a minimum of 80 passengers for scheduled ferry service on the Snohomish River Channel to the Jetty Island Dock. Bid proposals were sent to seven vendors. One vendor responded to the Call for Bids by the closing date of August 12th, 2008 deadline. Purchasing and Parks staff evaluated the bid for compliance. The bid was judged to be responsive after review of the bid documents to confirm the vendor met bid requirements. The base bid submitted by Argosy Cruises is for$86,978.50. This base bid did not include an additional 15 days of service currently proposed in the 2009 budget. Based on the average number of operational days annually, these 15 days will increase the total expense to approximately$101,125. RECOMMENDATION (Exact action requested of Council): Authorize Bid Award 2008-068 for the Jetty Island Program Ferry Service in the amount of$86,978.50 plus the City's option of an additional 15 days for a total expense of approximately$101,125. v